Part time Transaction Manager and Office Assistant

Job Description

Job Description

Part time Transaction Manager and Office Assistant

You will have transaction duties and responsibilities for the New Jersey office and a contributory role for overseas offices as needed. Ideally every aspect of the office that you interact with is in a positive way with the current and future interests of the company as overriding priority and guiding principle.

Initially envisaged as a Part-time role with schedule flexibility. Your time in the office can be set as a regular schedule for a portion of each work day; alternatively for only several days per week. May lead to full time or partial remote hours.

Below is a summary of the key responsibilities for the position. Each of the items below is an integral part of your performance measure. This list is not exhaustive. Specific duties, activities and responsibilities may vary from time to time.

Transaction Management:

• General knowledge and experience with QuickBooks Desktop version for Windows. Specific QuickBooks experience creating new customers, jobs, vendors, invoices, bills and reports; editing and/or reissuing invoices; marking invoices and bills as paid; exporting invoices as PDFs; exporting reports to Excel to generate management reports; generating and saving local QuickBooks database backups; ability to quickly learn to use new QuickBooks features as required.
• Maintain and update Excel logs of invoice requests and outgoing payment requests made by Globex team; track and report status to President upon request.
• Maintain and update Excel logs of checks received, electronic payments received, and outgoing check/wire requests; track and report status to President upon request.
• Generate and distribute monthly Revenue Reports, Outstanding Invoice Reports, Transaction Reports, and other reports as needed.
• Reconcile QuickBooks against external logs and other records to confirm the completeness and accuracy of the database. Discuss and, upon President’s approval, correct any discrepancies uncovered.

Experience or knowledge of Foreign currencies is a plus.

Office Assistant- Activities & Duties:

• Implement all Globex International procedures for Accounts and Account control for both our Customers and our Business. Make weekly status reports on all Brokers, Accounts, Money-In, Outstanding Monies report and item status.
• Regular daily and weekly reporting of all new developments to the President.
• Support presentation preparation, communications, report and exhibit creation/typing of letters, e-mails, reports as needed.
• Assist with the creation and distribution of monthly Newsletters for each department via Constant Contact. Update various distribution lists on a regular basis.
• Create and track data and reports as needed for office expenses. Keep copies of all expenses and payments.
• Act as office receptionist when in the office.
• Other activities as assigned

Globex International - - is an international consultancy providing its Partner Insurance Brokers with an international capability in both Property & Casualty and Health & Benefits. We work with more than 50 of the largest regional brokers in North America and interact with 300 agents, brokers and consultants in over 160 countries worldwide.