Receptionist/ Office Administrative Assistant

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Job title- Receptionist/ Office Administrative Assistant

Location- Princeton, NJ office

Position-Contract only (W2)

Receptionist/ Office Administrative Assistant

• Shift: 8 AM to 5 PM Monday through Friday or as needed
• Answering phones and routing calls to the correct person or taking messages.
• Pleasant and cheerful demeanor.
• Excellent communication skills
• Help prepare for client and employee meetings.
• Pack and send UPS packages as needed.
• Ordering business cards.
• Assist with event planning and coordination
• Maintain visitor logs. Create work order tickets for the Princeton office as needed.
• Program and distribute security access cards.
• Oversee office maintenance and ensure a clean and organized workspace.
• Greeting visitors and deciding if they should be able to meet with executives.
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Making travel arrangements for employees as needed.
• Performing office duties that include ordering supplies and managing a records database.
• Opening, sorting, and distributing incoming faxes, emails, and other correspondence.
• Provide general and Office administrative support.
• Assist in maintaining office kitchen.
• Maintain confidentiality of sensitive information.

Requirements:

• Proven experience as an executive assistant or other relevant administrative support experience.
• In-depth understanding of entire MS Office suite .
• High school diploma.
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.

To be present at the front desk for the entirety of their shift

Job Type: Contract

Pay: $12.00 - $15.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: On the road