Office Coordinator

Job Description

Job Description

Contract to hire 9AM-530PM .

Job Responsibilities:

Office Administrative Services:

• Reception & Client Interaction: Greet clients and visitors, handle incoming/outgoing mail, emails, packages, etc.
• Internal Transportation: Provide transport between company buildings.
• Office Supplies & Environment: Track and maintain office supplies, safety materials, water deliveries; ensure conference rooms, public walkways, and office environments are organized.
• Maintenance & Invoices: Handle equipment maintenance, manage invoices and data files related to office operations.
• Event Assistance: Coordinate company events, including seating, meals, and other administrative tasks.
• Support & Emergency Response: Assist colleagues with various tasks, respond to emergencies as needed.
• Ad Hoc Tasks: Perform other administrative duties based on business needs.
• Menu Management: Create and upload weekly lunch menus to the internal system.
• Vendor Communication: Liaise with suppliers to ensure quality, place orders in advance, and manage pick-up if needed.
• Snack & Cafeteria Supplies: Maintain daily snack supplies and ensure timely restocking.
• Invoice Management: Handle invoices related to lunch, snacks, and consumables.
• Vehicle Maintenance: Ensure company vehicles are refueled and maintained.

Qualifications:

• Associate’s degree or high school diploma, with prior administrative experience being preferable.
• Proficient in MS Office and Excel, knowledge of office systems and procedures
• Ability to multitask and prioritize, work independently with a proactive altitude.
• Shows strong motivation and can excel in a people-facing role.
• Must be able to lift boxes weighing 30 lbs.