Facilities Support Administrator - Corporate Office
Job Responsibilities:
- On-site 5x a week
- Corporate experience
- Main responsibility - answering incoming calls to corporate - main number.
- How to direct calls
- How to handle customers/employees that are unhappy
- Not working at the front desk, no greeting, but will have high call volume
- Can handle people on phones and in person
- English speaker/writer
- Knowledge of using fax machine/able to receive a fax/distribute a fax daily
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
- Answers switchboard phone and gives information to callers; accurately routes calls to appropriate personnel; may establish caller need and re-direct calls as is appropriate.
- Provide clerical and/or admirative support to members of the Facilities Department
- Schedule, Coordinate and Prepare for meetings as needed for Facilities Department.
- Enters new and updated vendor information into Oracle system.
- Enters Req’s for POs into Oracle for all WB Mason orders and other miscellaneous Facilities vendors.
- Manage and maintain monthly utility bills for tracking & updating logs for Corporate and CMC. (PSE&G, NJ Amer. Water, & other miscellaneous vendor tracking)
- Organize company documents into filing system for monthly/quarterly/annual tracking
- Create and Manage project binders as necessary for tracking required data
- Perform other duties as assigned.
Skills:
- Type and Number Years of Experience:
- 5+ years’ experience in similar role in an office environment
- Excellent knowledge of Microsoft Word, Excel, Outlook and Power Point
- Good computer, faxing and filing skills
- Excellent communications skills and knowledge of business phone etiquette; good phone presence
- Customer service oriented
- Ability to use good judgment in handling callers
- Ability to handle multiple tasks simultaneously
Education/Experience:
- HS Diploma required
Recommended Jobs
Hospice Volunteer (Unpaid)
BAYADA at Inspira Hospice is looking for Volunteers! BAYADA at Inspira Hospice is currently seeking candidates for our Volunteer, Hospice position to be a part of our team in our office located in …
Table Top Game Instructor (Part Time, In Person)
Job Summary The Tabletop Game Instructor at Concorde Education is responsible for curating and leading engaging tabletop and card game sessions for students. This role is essential in promoting …
Retail Sales Associate - Part-time
Scouting America has an outstanding opportunity for a motivated part-time Sales Associate in a fast-paced, results-oriented environment. This position contributes to the successful daily operation …
Coding Instructor (Part Time, After School, In-Person)
Schedule: Typically 1 hour per week for 10 weeks (after school); exact days/times vary by assignment Location: On-site at a partner school; varies by assignment Start Date: Rolling openings …
General Submission - Life Sciences Consultant
We are looking to connect with experienced consultants open to working now or on future assignments in cGMP pharmaceutical or biotech setting on assignments involving: Compliance and Training C…
.Net Developer
Job Details: .Net Developer I'm seeking a .Net Developer for a work from home job opportunity with a stable and growing company in the Greater Philadelphia area. Interested candidates should h…
Civil Engineer
YU & Associates is an established Engineering Firm located in Bergen County (North Jersey), New Jersey. The Candidate will be working on both small- and large-scale projects and should have diverse ci…
Infectious Disease Physician - Inpatient
Join a growing Infectious Disease practice near NYC and the Jersey Shore, offering top-tier care in a modern setting. Position Overview : We seek Board Certified/Eligible Infectious Disease physic…
Lunch and Aftercare Aide
Beloved Community Charter School is seeking a reliable, energetic individual to supervise and support our scholars during their lunch, recess and aftercare classes. Following the direction of the Lun…
Occupational Therapist Home Health - Work-Life Balance!
Occupational therapist needed per diem for home care! Mercer, Burlington and Hunterdon Counties all have openings! Pick your county! Great for those looking to pick up a few extra hours here and the…