Facilities Support Administrator - Corporate Office

SGS Consulting
New Jersey

Job Responsibilities:

  • On-site 5x a week
  • Corporate experience
  • Main responsibility - answering incoming calls to corporate - main number.
  • How to direct calls
  • How to handle customers/employees that are unhappy
  • Not working at the front desk, no greeting, but will have high call volume
  • Can handle people on phones and in person
  • English speaker/writer
  • Knowledge of using fax machine/able to receive a fax/distribute a fax daily
  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
  • Answers switchboard phone and gives information to callers; accurately routes calls to appropriate personnel; may establish caller need and re-direct calls as is appropriate.
  • Provide clerical and/or admirative support to members of the Facilities Department
  • Schedule, Coordinate and Prepare for meetings as needed for Facilities Department.
  • Enters new and updated vendor information into Oracle system.
  • Enters Req’s for POs into Oracle for all WB Mason orders and other miscellaneous Facilities vendors.
  • Manage and maintain monthly utility bills for tracking & updating logs for Corporate and CMC. (PSE&G, NJ Amer. Water, & other miscellaneous vendor tracking)
  • Organize company documents into filing system for monthly/quarterly/annual tracking
  • Create and Manage project binders as necessary for tracking required data
  • Perform other duties as assigned.

Skills:

  • Type and Number Years of Experience:
  • 5+ years’ experience in similar role in an office environment
  • Excellent knowledge of Microsoft Word, Excel, Outlook and Power Point
  • Good computer, faxing and filing skills
  • Excellent communications skills and knowledge of business phone etiquette; good phone presence
  • Customer service oriented
  • Ability to use good judgment in handling callers
  • Ability to handle multiple tasks simultaneously

Education/Experience:

  • HS Diploma required
Posted 2025-11-14

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