Executive Administrative Assistant
- Efficiently manage and coordinate active calendars for executives and team members, ensuring optimal scheduling and prioritization of meetings and appointments
- Effectively manage internal related activities such as meetings and communications with a high degree of professionalism, accuracy and confidentiality
- Exhibit effective communication by clearly articulating ideas in conversations and crafting concise, well-structured emails that convey information accurately and professionally.
- Arrange and manage intricate domestic and international travels, ensuring seamless logistics and adherence to company policies
- Process invoices and expense claims, ensuring compliance to the firm’s guidelines.
- Organize and coordinate internal and external events, including meetings, conferences, and team-building activities.
- Prepare high-quality reports, presentations, and internal communications, utilizing advanced Microsoft Office skills (PowerPoint, Excel)
- Foster strong relationships with key partners, including other administrative assistants, to create a collaborative and supportive work environment
- Minimum of 3 years in a client facing role, if not an administrative or executive assistant role
- Strong proficiency in Microsoft Office Suite, exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment, can adeptly handle ambiguity
- Strong team orientation and the ability to build and maintain relationships with internal and external stakeholders, enthusiastic, self-motivated, calm and effective under pressure
- Excellent written and verbal communication skills, with a keen attention to detail
- Demonstrated discretion and good judgment in handling confidential information and executive-level matters, a forward thinker who anticipates stakeholder needs
- Highly comfortable with learning and adapting to new technologies and productivity tools;
- Willingness to work flexible hours as dictated by the needs of the business
- Experience in client-facing roles within a multinational firm
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