Executive Assistant to C Level Executive

A Leading Global Commercial Insurance Provider in Midtown Manhattan is seeking a new Full-Time/Perm Executive Assistant to support a C-level Executive. Candidates must have a minimum of 7-10+ years of applicable high-level or C-level experience and a Bachelor’s degree is required/strongly preferred. They also must be based in NYC! Ideal candidates should be extremely polished and professional, flexible, resilient, proactive, confidential, detail-oriented, resourceful, accustomed to working in a fast-paced, high-pressure environment, and possess a 24/7 mentality, exceptional judgement, and discretion and the ability to manage constant change, competing priorities, and frequent travel demands. The Executive is incredibly nice and looking for a highly trusted strategic partner!

• Salary depends on experience (150-175k+ base), plus paid overtime and discretionary bonus eligibility.
• Hours are 8:30am-5:30pm, with flexibility for overtime (24/7 mentality – check emails after hours as necessary and periodically check in on weekends for his travel). 5 days in office.

Responsibilities:

• Provide comprehensive, right hand administrative support to the executive, managing schedules, priorities, and communications with precision and discretion.
• Act as a gatekeeper and liaison between the executive and internal/external stakeholders, including board members, senior leaders, investors, and partners.
• Anticipate needs, proactively solve problems, and handle sensitive matters with absolute confidentiality.
• Own end?to?end calendar management across global time zones.
• Prepare agendas, briefing materials, presentations, and follow up action items.
• Arrange complex domestic and international travel on short notice and with frequent changes, including flights, accommodations, ground transportation, and visas as needed.
• Proactively manage itinerary changes and handle disruptions calmly and efficiently.
• Prepare and submit accurate expense reports, ensuring compliance with company policies.
• Maintain a high level of accessibility and responsiveness, including availability as business needs require outside of standard business hours.
• Support urgent requests with professionalism and composure.
• Track priorities, deadlines, and deliverables; ensure follow through on commitments.
• Partner with other executives’ assistants and teams to ensure alignment and efficiency.
• Manage the local facilities support services.
• Support special projects and ad hoc initiatives as assigned.

Required Qualifications:

• Minimum 7+ years of experience supporting a front office C level executive.
• Bachelor’s degree required/strongly preferred.
• Proven ability to operate effectively in high pressure, fast?moving environments.
• Strong judgment, emotional intelligence; able to handle challenging situations with professionalism.
• Exceptional organizational and time management skills with strong attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities simultaneously.
• Advanced proficiency in Microsoft Outlook, Teams, PowerPoint, Excel, and related tools.
• Calm, confident, and unflappable demeanor.
• Highly adaptable and comfortable with ambiguity.
• Proactive, self?directed, and solution oriented.
• Absolute discretion and integrity.

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs – this specialized approach sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

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