Preschool Office Assistant

Smart Start Academy
Jersey City, NJ

Smart Start Academy is dedicated to providing high-quality early childhood education in a nurturing and supportive environment. We are seeking a motivated and organized Office Assistant to join our team and support the smooth operation of our center. This position involves managing office tasks, supporting staff, maintaining records, and providing excellent customer service to parents, staff, and children. The ideal candidate will be organized, detail-oriented, and have a passion for early childhood education.

Key Responsibilities:

  • Administrative Support:
  • Manage front desk operations, including answering phones, greeting visitors, and handling inquiries.
  • Maintain accurate and up-to-date records, including student files, attendance records, and staff files.
  • Coordinate and schedule appointments, meetings, and events.

Communication:

  • Communicate effectively with staff, parents, and external agencies.
  • Distribute newsletters, announcements, and other communication materials.

Financial Management:

  • Handle billing and invoicing for tuition and other fees.
  • Manage petty cash and reconcile accounts.
  • Assist with budget preparation and monitoring.

Enrollment and Registration:

  • Ensure all necessary documentation is completed and filed appropriately.

Office Management:

  • Order and maintain office supplies and equipment.
  • Ensure the office area is clean, organized, and welcoming.
  • Oversee maintenance and repair of office equipment.

Compliance and Record Keeping:

  • Ensure compliance with all local, state, and federal regulations.
  • Maintain confidentiality of all records and information.
  • Prepare and submit required reports and documentation.

Support to Staff:

  • Assist teachers and staff with administrative tasks as needed.
  • Coordinate staff schedules and handle substitute arrangements.
  • Support the onboarding process for new staff members.

Qualifications:

  • High school diploma or equivalent
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Excellent organizational and multitasking skills.
  • Strong written and verbal communication skills.
  • Ability to maintain confidentiality and handle sensitive information.
  • Friendly and professional demeanor.

Physical Requirements:

  • Ability to sit for extended periods.
  • Ability to lift and carry office supplies and equipment as needed (up to 20 pounds).

Work Schedule:

  • Part-Time 30 Hours Weekly, Monday to Friday
  • Hours of Operation: 2:00pm - 7:30pm

Compensation:

  • Salary commensurate with experience.
  • Benefits package includes health insurance, a retirement plan, and paid time off.

Job Type: Part-time

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Work Location: In person

Posted 2026-01-30

Recommended Jobs

CDL Class A Driver For Amazon AFP - El Ingles Transportation, LLC

El Ingles Transportation, LLC
Woodbridge, NJ

Job Description Job Description Class A CDL Truck Drivers for the Amazon Freight Partner program Shifts: Morning, Afternoon, Overnight, Evening, Weekday and/or Weekend Location: Newark, …

View Details
Posted 2026-03-16

Family Law Attorney

CyberCoders
Hackensack, NJ

Job Description Job Description Family Law Attorney We are one of New Jersey's most respected family law firms, seeking a talented Family Law Attorney to join our Hackensack or Parsippany…

View Details
Posted 2026-03-17

Calling All Radiology Upcoming Grads - Start Your Journey with RadNet! Explore Opportunities Across All Modalities (RT, Mammo, MRI, CT, Ultrasound and Nuclear Medicine) and experience Long-Term Growth. Apply Now and interview prior to graduation!

Delaware Imaging Network
Newark, NJ

Job Description: &##127775; Launch Your Imaging Career with Delaware Imaging Network – Apply Before Graduation! &##127775; Opportunities for Radiology Tech and Sonography Students Are you gradua…

View Details
Posted 2025-05-05

General Dentist

ETS Dental
Bergenfield, NJ

Our established Bergenfield, NJ office is hiring a Part-Time Associate Dentist with 4+ years of experience . You’ll enjoy real autonomy, a steady patient flow, and a team that keeps nearly everythin…

View Details
Posted 2026-03-11

Clinical Care Technician - Nursing Float Pool

One Hamilton Health Place
Hamilton, NJ

Job Title: Clinical Care Technician Location: RWJUH Hamilton Hospital Department Name: Nursing Float Pool Req #: 0000232595 Status: Hourly Shift: Day Pay Range: $24.39 - $24.39 per h…

View Details
Posted 2026-02-10

Mechanic

641 Livingston Avenue
Elizabeth, NJ

Job Title: Mechanic Location: POWER PLANT - NPC Department Name: Maintenance Req #: 0000227107 Status: Hourly Shift: Day Pay Range: $26.89 - $26.89 per hour Pay Transparency:  T…

View Details
Posted 2025-12-10

TorahMates Coordinator

Oorah
Lakewood, NJ

TorahMates Coordinator Join our wonderful Kiruv department and utilize your unique organizational and people skills. Steer female participants closer to Yiddishkeit as you coordinate and facili…

View Details
Posted 2026-02-10