Project Coordinator, Rutgers-Camden

Reporting to the Senior Associate Vice President (SAVP), Development and Alumni Engagement, Rutgers University – Camden, the Project Coordinator supports a wide range of special projects, initiatives, and strategic priorities. The coordinator will collaborate with the SAVP to represent the interests and priorities of Rutgers University Foundation through effective communication, planning, coordination, and execution of tasks.

Essential Functions

• Serve as a key liaison between the SAVP and Rutgers University - Camden Development and Alumni Engagement team members.
• Support the SAVP when they are unavailable by fielding queries from Advancement team members by sharing key updates and disseminating timely information with SAVPs guidance.
• Build and develop strong relationships across the institution, interface with key internal stakeholders on behalf of the SAVP and the RU-C Development and Alumni Engagement team, including key members of the administrative teams in the office of the Chancellor, Deans, etc.
• Support the SAVP and the Development and Alumni Engagement, Rutgers University – Camden team, at meetings, events, and with key initiatives as needed.
• Provide administrative support to the SAVP, which includes scheduling meetings and managing meeting notes and next steps, identifying, creating, and supplying relevant meeting materials, data entry, basic research, preparing briefings, and other administrative duties as needed.
• Offer donor portfolio support to the SAVP, which may include interacting with donors and prospects on behalf of the SAVP to coordinate meetings, arrange visits to campus, under the guidance of the SAVP.
• Maintain and disseminate departmental materials in advance of or following meetings, or around key programs and initiatives.
• Assist with identifying, preparing, and disseminating reports as needed, and help analyze data from the Foundation database.
• Assist with communications on behalf of the SAVP to RU-C campus and Foundation colleagues, including calendar holds for events, program information, and invitations, etc.
• Submit check requisitions, transmittal forms, expense reports, credit card reconciliations for the SAVP, and other team members. Understand the nuances of the departmental budget and assist the SAVP in tracking and anticipating spending for events.
• Approve timesheets and maintain/record time-off for employees.
• Complete work and duties with a high level of confidentiality, professionalism, and independence.
• Other Duties as assigned

Competency Aptitudes

Leadership

• Work on straight forward projects which have a distinct beginning and end date
• Complete tasks assigned by lead and/or manager
• Shift to owning components of projects and programs
• Ability to positivity influence/advance ideas across levels/departments
• Provide positive customer service with a solution-oriented mindset

Autonomy

• Create set guidelines/timeline for the department/project which is provided by lead and/or manager
• Suggest process improvements to optimize outcomes
• Communicate actively with all partners and colleagues to accomplish the goals of the project

Complexity

• Balance multiple responsibilities which might be predominantly administrative at the onset
• Follow set guidelines for projects/initiatives and begin to shift to more complex projects by owning components
• Begin to assume operational tasks across the department

Strategy

• Execute strategy and move in the direction of planning/ownership of project/program elements
• Contribute to complex projects/programs as part of an overall strategy
• Align to the strategy in service of internal and external partners
• Develop and submit budgets and other collateral materials as needed to support the project

Education And/or Experience

Bachelor's degree and/or 1+ years of professional experience in fundraising, alumni relations, non-profit organizations, event planning, higher education, or related fields.

Working Conditions

This position requires clarity of focus while juggling complex projects or deadlines with little physical effort. Will work evenings, weekends, or odd hours to meet organizational commitments. Typical working conditions with an absence of disagreeable elements. This position requires some early mornings and late evenings to accommodate meetings, travel, events, and external constituent’s schedules.

Workplace Arrangements

This is classified as an office-centric hybrid position. Colleagues working under an office-centric hybrid arrangement have a primary workstation in a university or foundation location and are in the office between one and five days a week. The frequency with which they are present in the office depends on their role and function and the interdependency of other functions.

Compensation And Benefits

The position is budgeted at a starting salary of $55,000/year. Final offers are based on various factors such as the candidate’s qualifications, skills, competencies, and other job-related reasons for the role. In addition to salary, Rutgers University Foundation offers:

• Office-centric hybrid work schedule
• Comprehensive medical
• Comprehensive no cost dental, and no cost vision insurance for employee and dependents
• 403(b) plan with matching employer contribution
• Accrual of three weeks of annual vacation time, in addition to five wellness days and fifteen sick days per year
• Nine holidays, as well as four floating holidays
• Significant tuition reductions
• Professional development is highly valued at the Rutgers University Foundation, where employees are encouraged to look across the organization to develop new skills and abilities for professional career progression.
• $40 monthly cell phone reimbursement

Equal Employment Opportunity

It is Foundation policy to provide equal employment opportunity to all its employees and applicants. The Foundation prohibits discrimination against any employee or applicant for employment because of race, color, religion, creed, age, sex, national origin, ancestry, marital status, familial status, disability, sexual orientation, gender identity, gender expression, veteran status, genetic information, and any other characteristics protected by applicable state, federal and/or local laws. Equal employment opportunity applies to hiring, placement, transfer, promotion, demotion, recruitment, advertising or solicitation for employment, treatment during employment, rates of pay or other forms of compensation, selection for training, layoff, or termination.