Office Administrator
Position Summary:
We are seeking a highly organized and detail-oriented Office Administrator to join our team. The Office Administrator will be responsible for providing administrative support and the smooth operation of our office.
Responsibilities:
- Provide general administrative support.
- Supporting operations for key accounts.
- Manage Fleet (Fuel Cards, Registration, Maintenance).
- Answering phone calls, responding to emails, and handling office correspondence.
- Managing phone system as the primary administrator to include changing messages and managing company lines.
- Maintain and distribute company phone list.
- Coordinating office events/parties by facilitating event logistics to include decorations and the ordering and picking up catered food.
- Maintaining subcontractor compliance and source contractors when awarded new work.
- Manage and maintain an organized filing system.
- Retrieving Certificates of Insurance from our company’s General Liability, Automobile and Workers Comp agents and submitting to General Contractors for projects.
- Manage travel arrangements for employees, as needed.
- Holidays cards to customers and vendors.
- As needed errands for Owner of the company.
- Other administrative related tasks as assigned.
Skills:
· Strong organizational skills with the ability to multitask and prioritize tasks effectively.
· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
· Experience with Google Workspace.
· Excellent communication skills, both written and verbal.
· Attention to detail and accuracy in all work tasks.
· Ability to maintain confidentiality when handling sensitive information.
· Experience with phone systems and general office equipment.
· Bilingual English/Spanish (required).
If you are a proactive individual with excellent organizational skills and a passion for providing administrative support, we would love to hear from you. Apply today to join our team as an Office Administrator!Recommended Jobs
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