Payroll Lead (hybrid)
- Leads in bi-weekly payroll closing process within Oracle HCM Cloud, with support of Supervisor.
- Reviews various audit reports and independently analyzes each activity and take the follow up steps on each for accurate paycheck calculation.
- Runs bi-weekly audit reports, reviews, distributes, and makes employee adjustment where needed. (Off-cycle terminations, LOA, additional Pay, Tax set up or edits)
- Oversees the Element reconciliation to ensure that the data updated is accurate. Assists with reconciliation on major differences.
- Provides guidance to all team members for the Kronos WFC, including historical edits for the current and past periods, employees with HEs over 30 days, plus backpay which can be up to 2-3 years prior. Assigns HE pay groups to team members for completion.
- Reviews the employees on the HRSC's retro payment spreadsheet to ensure that the employee has received any payments prior to 7 months.
- In-depth Knowledge of daily off-cycle flow processing provides guidance when needed.
- In depth Knowledge of setting up employee level federal, state, and local tax complying with the laws. Must understand reciprocal state tax laws, as well as local taxation requirements in many states. Will need to reference Vertex, BNA, or other tools.
- In-depth knowledge of government or court orders and establishes garnishment limits, disposable pay and eligible earnings for deductions on employee payroll records. Ensures accurate results.
- Communicate and implement process improvements for payroll and associated training sessions; provide communication strategy for new programs within the payroll team.
- Distributes transactional work within the team including assignment of Service Tickets; coordinates with Supervisor as needed.
- Assists with Payroll Audits both Internal and external, engaging others as needed.
- Participates in the testing of various functional activities as it relates to break fix or system updates in collaboration with Payroll Systems team by reviewing related documents, reviewing impact on payroll team and employees. Recommends other follow up actions to supervisors and/or manager as appropriate.
- Subject Matter Expert for processing of adjustment entries (Period, Quarter-to-date or year-to-date taxes and taxable wages, earnings, and deductions as applicable) on employees' records to correct data that cannot be corrected through the normal paycheck transactional process.
- Supports and/or Performs Balance Adjustment processing and understands wage and tax impacts.
- Quarterly W2 Reports - reconciles employees with negative amounts on the W2 form. Employee adjustments completed where needed to ensure a W2 will be printed. (Boxes 12C, 12D, 12DD, Deceased EEs, or taxable wage and tax boxes)
- Quarterly - Prepares files for W2 reconciliations for completion by team members (75-100 EEs). Completes approximately 15 Executive W2 reconciliations.
- Participates in the reconciliation of W-2 forms in preparation of final release. Prepares or reviews W-2c forms to amend the original W-2.
- Research escalation issues within payroll inquiries as requested by employee or leadership inquiries, which may include investigating issues using prior experience, internal SOPs, BNA, or other payroll resources.
- Canadian Payroll - oversees the entire process of the Canada payroll from new hires, terminations, miscellaneous payments, WFC, ADP input files from Kronos and Oracle, ADP out files to Kronos, Sick Accruals, Vacation Accruals, quarterly true-up on Accruals, etc.
- Handles complex Stock exercises, Restricted Stock, and Performance Share processing.
- Completes weekly reconciliation between Oracle and Fidelity for Stock and RSU transactions. Resolves as necessary or escalates.
- Reviews Corporate Accounting's monthly general ledger reconciliation for Stock and RSUs, process employee adjustments where needed.
- Create and/or updates SOPs as needed for payroll processing.
- Participate in acquisition meetings when needed. Provides WFC training. Involved in review and set up of Tax Types
- Subject matter expert for Knowledge of LOA employee payments.
- Knowledge of non-exempt to exempt/exempt to non-exempt transfers.
- Trains and mentors new employees fostering empowerment, curiosity, teamwork, collaboration within or outside department, and engagement.
- Assists in testing system updates and special payroll projects as required. Qualifications: Education : BS or BA preferred; CPP preferred Experience :
- 5+ years payroll experience, proven track record of learning and ability to take on new responsibilities
- Experience in timekeeping, especially using Oracle Time and Labor or Kronos UKG
- Advanced Excel skills required, pivots, VLOOKUP and formulas (Macros helpful) to aid in analytics
- Preferred experience using Oracle HCM Fusion or other similar software with a demonstrated ability to quickly learn new software to support payroll processing
- Critical Thinking, Problem solving, mentoring, training, empowerment of others
- Proven analytical skills, inquisitive, driven to find answers, research for root cause of any issues and suggesting resolution, and proactive audits or approaches to avoid errors, and continual view to improve processes for efficiencies
- Embraces new technology and robotics
- Working knowledge of Payroll Accounting Best Practices
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