Accounts Receivable Analyst

Accounts Receivable Analyst

Department: Administration

Location: Springfield, NJ

Mission

Ensure efficient and timely management of accounts receivable, keeping the portfolio within company-defined performance indicators such as turnover (days outstanding), percentage of overdue accounts, payment discrepancies, and other key financial metrics.

Responsibilities

• Process and apply daily customer payments, deposits, and adjustments to accounts receivable records.


• Monitor customer accounts, overdue balances, and payment discrepancies, ensuring timely follow-up and resolution.


• Investigate and reconcile payment differences in coordination with the Sales and Logistics teams.


• Communicate with customers via phone, email, or fax regarding account balances, statements, and payment issues.


• Prepare and distribute weekly accounts receivable and collection reports to Management and the Sales team


• Review and maintain updated customer account information in the system, submitting claims or support requests when discrepancies are found.


• Use customer and banking portals to perform collection, verification, and reconciliation processes


• Coordinate with internal departments (Sales, Logistics, Finance) to ensure accurate and efficient account management.


• Support customers with credit notes, payment confirmations, and account inquiries.


• Other duties as assigned.

Desirable knowledge

• Basic knowledge of accounting and collection processes.


• Intermediate Excel, ERP and SAP system skills.


• Strong analytical and communication abilities for efficient accounts receivable management.
  

Education

Bachelor’s degree in Accounting, Business Administration, or a related field preferred.

Relevant work experience (3+ years) may be considered in lieu of a degree.

Experience

Two years of experience in a similar role or position.

Other

Authorized to work in the US (without need for sponsorship, now or in the future).

Bilingual in Spanish/English.

Job Type

Full-time

Benefits:

• 401(k) matching


• Dental insurance


• Health insurance


• Life insurance


• Paid time off


• Vision insurance

Schedule:

• Monday to Friday