Administrative Clerical On-Site Supervisor (Warehouse Operations)

Abacus Corporation is a family-owned staffing leader with more than 80 years of experience providing workforce solutions nationwide. With a supportive culture and over 25,000 employees, we offer competitive pay, benefits, long-term opportunities, and room to grow.

Join the Abacus family.

Position Summary

We are seeking an experienced Administrative & Clerical On-Site Supervisor with strong warehouse exposure and bilingual communication skills. This role supports a high-volume warehouse client by overseeing employee needs, coordinating site processes, maintaining administrative flow, and ensuring smooth start-of-shift operations.

This position offers a degree of schedule flexibility and autonomy in planning your day; however, nightly on-site coverage between 12AM and 2AM is required to handle new starts, verify attendance, and support both current and incoming employees.

Key Responsibilities

Administrative & Clerical Oversight

• Maintain and update employee profiles, badges, attendance reports, and shift records.
• Complete site documentation, internal forms, and basic reporting tasks.
• Support onboarding activities such as collecting documents, verifying paperwork, and assisting new hires with site protocols.
• Maintain organized files, office supplies, and workflow systems to support daily operations.

Employee & Warehouse Floor Support

• Provide on-site supervision during nightly new-start windows (12AM–2AM).
• Greet employees, assist with check-ins, direct them to correct areas, and ensure smooth shift launches.
• Conduct walk-throughs to support employee needs and partner with warehouse leadership on headcount, performance, or attendance issues.
• Handle concerns, escalate issues when needed, and ensure employees understand site policies and expectations.

Client & Operational Coordination

• Serve as the primary point of contact between warehouse management and Abacus staff.
• Support daily operational needs, staffing adjustments, and workforce communication.
• Assist with badge distribution, compliance reminders, and procedural updates.
• Ensure professional representation of Abacus while maintaining strong client relationships.

Qualifications

• Administrative or clerical experience in a warehouse or industrial environment required.
• Strong bilingual communication skills (English/Spanish strongly preferred).
• Ability to work independently, stay organized, and manage shifting priorities.
• Comfortable addressing employees, supervisors, and managers in a fast-paced setting.
• Reliable transportation and the ability to travel locally when needed.
• Must be available for on-site visits every night between 12AM and 2AM.

Key Traits

• Adaptable, dependable, and detail-oriented.
• Professional, approachable, and supportive.
• Able to multitask and stay calm while handling multiple requests.
• Strong follow-through and commitment to employee support.