Assistant Operations Manager

Position Overview

The Assistant Operations Manager supports the Operations Manager in the day-to-day execution of operational activities within the Optical Devices organization. This role is designed to provide operational continuity, cross-functional coordination, and hands-on execution across inventory, logistics, systems, and process support. The position does not have direct reports but acts as a key operational partner and backup to the Operations Manager.

Company Overview

At FUJIFILM North America Corporation, we are many things to both consumers and business customers. We're looking for passionate, mission-driven people to help us continue to innovate.

With five operating divisions, there's a lot of opportunity to find your niche and make an impact. Perhaps you'll click with our Imaging Division that provides one-time-use cameras, digital printing equipment, and instax™. Maybe you'll get charged up about our Electronic Imaging Division that markets digital cameras, lenses, and accessories for content creators. Or, you might have your eye on our Optical Devices Division, which provides optical lenses for the broadcast, cinematography, videography, and industrial markets. You could be drawn to our Business Innovation Division-they develop office and commercial print solutions and enable digital transformation. And if you're interested in tape, check out our Industrial Products Division-they develop data storage solutions.

We offer a collegial culture and a flexible work environment. Our headquarters is in Valhalla, New York, a quaint town just one hour north of New York City.

Fujifilm is globally headquartered in Tokyo with over 70,000 employees across four key business segments of healthcare, electronics, business innovation, and imaging. We are guided and united by our Group Purpose of "giving our world more smiles." Visit:

Job Description

Core Responsibilities:

• Assist the Operations Manager in coordinating and supporting day-to-day operational activities across the Optical Devices organization.
• Execute and follow up on deliveries, customer requests, internal operational priorities, and order fulfillment activities.
• Provide operational coverage and continuity in the absence of the Operations Manager.
• Act as a coordination point between Operations, Sales, Finance, Service, and other internal teams to ensure efficient workflow and issue resolution.
• Support customer service activities, including order inquiries, operational support requests, and follow-up on service or logistics matters.
• Assist with order entry, review, and completion of purchase orders for both resale and non-stock items.
• Support the processing of domestic purchasing orders and coordinate with internal stakeholders to ensure timely order fulfillment and accurate documentation.
• Assist with documentation, tracking, and reporting of operational activities.
• Support issue resolution, escalation management, and operational follow-through on cross-functional matters.

Inventory, Asset & Systems Management Tasks:

• Maintain accuracy and integrity of inventory, asset, and system records.
• Support inventory cycle counts, audits, adjustments, and product disposition activities, including write-offs and destruction processes.
• Assist with parts requests and inventory support for both Sales and Service teams.
• Support asset tracking, loan agreements, and availability confirmation for operational equipment.
• Manage and coordinate demo and loaner equipment for trade shows, internal needs, and customer use.
• Create and maintain material, asset, and batch records within SAP, Cheqroom, and other asset management systems.
• Support order processing workflows and maintain accurate system records related to purchasing and inventory transactions.
• Assist with export shipping documentation and ensure compliance with required shipping and logistics procedures.
• Support invoice processing, audit documentation, and compliance-related operational activities.

Required Skills:

• Strong organizational, prioritization, and follow-through skills
• Working knowledge of operations, inventory, or logistics workflows
• Ability to operate independently and manage multiple priorities
• Strong cross-functional communication and collaboration skills
• High attention to detail and data accuracy
• Comfortable working in evolving or fast-paced operational environments
• Proficiency with ERP and business systems (e.g., SAP, Salesforce, Cheqroom)
• Problem-solving mindset with continuous improvement orientation

Desired Skills:

• Experience in operations, service operations, logistics, or supply chain environments
• Prior experience supporting managers or senior leaders in an operational role
• Exposure to audit-driven, regulated, or compliance-sensitive environments
• Experience working cross-functionally with Sales and Finance teams

Education & Experience:

• Bachelor's degree preferred (Operations, Business, Supply Chain, or related field)
  or equivalent combination of education and relevant work experience
• 4-6+ years of relevant operational or administrative experience
• Advanced system proficiency may substitute for formal education requirements

Salary and Benefits:

• $80,000 per year plus bonus, depending on experience
• Medical, Dental, Vision
• Life Insurance
• 401k
• Paid Time Off
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#LI-Hybrid

EEO Information

Fujifilm is committed to providing equal opportunities in hiring, promotion and advancement, compensation, benefits, and training regardless of nationality, age, gender, sexual orientation or gender identity, race, ethnicity, religion, political creed, ideology, national, or social origin, disability, veteran status, etc.

ADA Information

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to our HR Department ([email protected]).