Medical Assistant/Administrative Assistant (Part-time)

Spine Medicine and Surgery of New Jersey
Location: Paramus, NJ (Hybrid Remote)
Must be able to come to NJ office in person

This is a hybrid remote position, but the candidate must also be able to come into the Paramus, NJ office as required.

Spine Medicine and Surgery of New Jersey is a premier, minimally invasive spinal surgery practice providing world-class, cutting-edge spinal care to the Tri-State area. As we expand into New Jersey, we are seeking a positive, professional, and highly motivated Medical Assistant/Administrative Assistant to join our team.

Position Overview:

This part-time position plays a vital role in supporting both clinical and administrative operations at our Paramus office. The Medical Assistant/Administrative Assistant will ensure a seamless experience for patients, assist with clinical preparation, manage patient records, and support the front desk and practice operations.

Schedule: Mondays, Wednesdays, and Thursdays

Key Responsibilities:

Clinical Support:

• Greet patients and provide necessary paperwork for completion

• Interview patients and document medical history in the EMR

• Prepare patient records and confirm that radiology/lab results are available for physician review

• Assist with authorizations for medications, radiology, and disability paperwork

• Prepare and draw up injections for medical providers (no phlebotomy or EKG required)

• Clean and prepare medical rooms between visits

Administrative Support:

• Organize and schedule patient appointments

• Verify and update insurance documentation and patient demographics

• Assist with insurance verification

• Produce and distribute correspondence, forms, and memos as needed

• Scan and file documents into patient charts

• Answer and manage busy phone lines with professionalism

Qualifications:

• Prior experience as a Medical Assistant or Administrative Assistant in a healthcare setting preferred

• Knowledge of medical terminology required

• Strong organizational and multitasking skills with attention to detail

• Proficiency with Microsoft Outlook, Word, Excel, and ability to utilize an Apple iPad

• Excellent time management and ability to prioritize responsibilities

• Strong communication and interpersonal skills; team-oriented and patient-focused

• Must have reliable transportation (occasional travel to Garden City, NY office may be required for training or coverage)

• Willingness to be trained on our cloud-based EMR system

Physical Requirements :

• Ability to sit, stand, and walk for extended periods

• Frequent use of computers, tablets, and office equipment

Workplace Culture:

• Detail-Oriented: Focused on quality and accuracy

• Outcome-Driven: Efficient and results-focused

• People-Centered: Patient care and employee collaboration at the core

• Team-Oriented: Cooperative, supportive, and professional environment

Job Details:

• Position: Part-Time (Mondays, Wednesdays, Thursdays)

• Hours: 9:00 AM – 5:00 PM

• Location: Paramus, NJ (primary office)

• Remote Work: Hybrid Remote (must be able to come to NJ office)