Staff Accountant - Nonprofit

Position Overview:

We are seeking a detail-oriented and experienced Staff Accountant with a strong background in nonprofit accounting practices. This role plays a critical part in maintaining the financial integrity of the organization, ensuring compliance with government funding requirements, and supporting accurate financial reporting.

The ideal candidate will have hands-on experience with government grant reimbursement processes, financial service reimbursement reporting, and familiarity with the New Jersey Department of Community Affairs (NJDCA) Green SAGE grant management system.

This is an on-site position. Limited remote work may be permitted on an occasional basis, as approved by leadership.

Key Responsibilities:

Financial Reporting & General Accounting:

• Prepare and maintain accurate general ledger entries.
• Perform monthly account reconciliations, including bank and grant accounts.
• Assist with month-end and year-end closing processes.
• Maintain supporting documentation for all financial transactions.
• Support preparation of financial statements and internal reports.

Government Grants & Reimbursements:

• Prepare and submit government grant reimbursement requests.
• Create and compile financial service reimbursement reports in accordance with funding agency requirements.
• Ensure expenditures are properly coded and aligned with grant budgets.
• Maintain compliance with federal, state, and local funding guidelines.
• Monitor grant budgets and assist program staff with financial reporting requirements.

NJDCA Green SAGE System:

• Prepare and upload documentation into the NJDCA Green SAGE grant management system.
• Ensure timely and accurate submission of required financial documentation.
• Track and reconcile reimbursement status within the system.

Compliance & Audit Support:

• Maintain organized and audit-ready documentation.
• Assist in preparation for external audits and monitoring visits.
• Ensure adherence to nonprofit accounting standards and internal controls.

Collaboration & Support:

• Work closely with program staff to ensure proper documentation of expenses.
• Support the Director of Finance and Accounting Manager in financial analysis and reporting.
• Participate in process improvements to enhance financial efficiency and compliance.

Qualifications:

Education & Experience:

• Bachelor’s degree in Accounting, Finance, or related field required.
• Minimum of 3–5 years of accounting experience, preferably within a nonprofit organization.
• Demonstrated experience with government grant reimbursement processes.
• Experience preparing financial service reimbursement reports.
• Familiarity with NJDCA Green SAGE system strongly preferred.

Skills & Competencies:

• Strong understanding of nonprofit accounting principles and fund accounting.
• Knowledge of federal and state grant compliance requirements.
• High attention to detail and accuracy.
• Strong organizational and time management skills.
• Proficiency in accounting software and Microsoft Excel.
• Ability to work independently while collaborating effectively with a team.
• Clear written and verbal communication skills.

Work Environment:

This is an on-site position based in Newark, NJ. Occasional remote work may be permitted with prior approval. The role requires consistent in-person collaboration with finance and program teams.

Compensation:

Salary is commensurate with experience, up to $75,000 annually. Comprehensive benefits package included.