Legal Secretary - Personal Injury

Job Description

Job Description

Description:

Since 1933, Stark & Stark has developed innovative legal solutions to meet our clients’ needs. We have experienced attorneys in more than 30 practice areas and a commitment to putting the law to work for our clients. We believe that is the basis for building and maintaining our practice.

Stark & Stark is actively recruiting for a Legal Secretary based in our Hamilton, NJ office. The right candidate will have the extraordinary opportunity to continue their professional development in a challenging, but collegial environment.

Responsibilities:

• Perform the legal support duties of client intake, gathering medical records and preparing pleadings, discovery demands, discovery responses, and motions.
• Electronically file documents with State and Federal courts in New Jersey.
• Track important deadlines.
• Professionally answer and handle phone calls and act as client liaison on practice matters.
• Manage the scheduling of conference calls with attorneys, mediations, court appearances with the clients, expert witnesses, other law firms, settlement conferences, oral arguments, and trials.
• Work with witnesses and other law firms to coordinate deposition and trial testimony.
• Handle miscellaneous administrative duties such as copying, filing, scanning, faxing, mailing, and handling general office duties as needed.
• Draft and proofread correspondences, pleadings and legal documents with high levels of accuracy.
• Process expense reimbursements and professional service invoices as needed.
• Sort and distribute department mail.
• Draft settlement disbursement reports.
• Handle other responsibilities as directed.

Qualifications:

• The right candidate will have at least two years of personal injury litigation experience.
• An understanding of legal terminology, pleadings, discovery, and court procedures is preferred.
• Proficiency with the NJ E-Court Filing System.
• Comprehensive knowledge of Microsoft Office is a must.
• Experience with legal case management software, preferably FileVine.
• Fluency in Spanish, Russian, Gujarati or Hindi preferred.
• The ideal candidate will be self-directed, and detail oriented with a high level of accuracy.
• Able to organize and manage multiple tasks in a fast-paced environment.
• Ability to maintain a high level of discretion, judgment, confidentiality, professional and ethical standards in communications with both external and internal parties.
• Well organized and able to see an assignment through to successful conclusion.
• Self-directed; able to think analytically and solve problems with little direction.
• Ability to learn and adapt to emerging technologies in the legal field, including AI.

Compensation & Benefits

Stark & Stark is committed to the health and well-being of its staff members. The firm offers a full range of benefits, including medical, prescription, dental and vision coverage. The firm also provides generous paid time off, life insurance, accidental death and dismemberment, disability benefits and 401(k) plan with firm contributions.

Compensation will be determined based on multiple factors, including candidate experience, qualifications, accomplishments, and location. Employees may also be eligible for annual performance-based merit increases rewarding individual and firm achievements.​

*No calls or emails from staffing agencies or recruiters, please. Unsolicited resumes from search firms will not be considered when no contract is in place.

Equal Opportunity Employer

Stark & Stark’s policy is to make employment decisions based on merit, ability, and competence. Except where required by law, employment practices shall not be influenced or affected by an applicant’s or staff member’s race, color, religion, sex, national origin, age, or any other characteristic provided by law. Qualified minorities, females, veterans, and attorneys with disabilities are encouraged to apply. It is also our policy to provide a work environment that is free of harassment of any kind, including that which is sexual, age-related, or ethnic.

Mansfield Rule

As part of its continued efforts to actively recruit and advance the recruitment, development, and promotion of diverse lawyers Stark & Stark is participating in Diversity Lab’s Midsize Mansfield Rule initiative. The Mansfield Rule is named for Arabella Mansfield, the first woman admitted to practice law in the United States. It measures whether law firms affirmatively consider diverse lawyers for hiring, advancement, and significant leadership roles.

Under this initiative, we strive for a candidate pool consisting of at least 30% women, attorneys from underrepresented racial and/or ethnic groups, lawyers with disabilities, and/or LGBTQ+ attorneys. The Mansfield Rule initiative also includes a commitment by Stark & Stark to be transparent in our internal governance, particularly with our selection guidelines and job descriptions for firm management roles and committees.