Corporate Services, Hospitality & Events Coordinator

WORK OPTION:The NBA currently provides eligible employees the option of working remotely one day per week.

Position Summary:

This position supports business objectives within the Corporate Services department through the accomplishment of and administration of task/project-based work. Responsibilities are typically routine and/or highly defined. Some assignments are team-related tasks. Most tasks should be accomplished with limited supervision due to prior experience and specific knowledge, are routine in nature, and may support multiple department leaders.

Major Responsibilities:

• Responsible for department Meeting Evolution coordination (internal hotel reservation system) which includes communicating deadlines to the department, requesting travel dates, accurately inputting details into the system by required dates, collaborating with the Events department on hotel assignments, managing inventory and assigning rooms.
• Responsible for departmental credential coordination, which includes communicating deadlines and zone access options to the department, requesting credential needs, and accurately inputting details into the system by required dates.
• Responsible for the reconciliation of various corporate, meeting, purchasing and travel cards which include verifying the accuracy of charges, proper account coding and adhering to deadlines.
• Assist with talent coordination and logistics for key partners and executive-level guests to ensure a seamless experience.
• Assist with the payment of invoices which includes proper coding in Corcentric to ensure budgets are properly managed and vendors are paid according to the terms of our agreements.
• Assist and sometimes manage smaller-scale league meetings in NY\NJ offices.
• Assist with various special events throughout the year under supervisor’s direction which could include restaurant, floral and venue research; guest list coordination; food and beverage coordination; general administrative tasks such as shipping, ordering supplies, event office setup, keeping accurate records; hotel, travel, ticket and flight arrangements.
• Assist with contract processing, including submitting documents via DocuSign
• Assist with planning trip coordination.
• Assist with other ad-hoc projects as needed

Required Education/Professional Experience:

• Bachelor's degree
• High level of proficiency in Microsoft Word, Excel, PowerPoint, Outlook
• A minimum of 2+ years of event planning experience (VIP, executive-level familiarity a plus)
  

Required Skills/Knowledge Attributes:

• Strong attention-to-detail and ability to meet deadlines
• Exceptional organizational, multitasking, and prioritizing abilities
• Ability to work independently
• Discretion and a high level of confidentiality
• Strong interpersonal skills and the ability to effectively communicate across all levels of the organization
• Track record of successfully working as part of a team, in a fast-paced deadline driven environment
• Ability to travel - both domestic and international; approximately 20% travel

Salary Range: $75,000 - $85,000

Job Posting Title: Coordinator

We Consider Applicants For All Positions On The Basis Of Merit, Qualifications And Business Needs, And Without Regard To Race, Color, National Origin, Religion, Sex, Gender Identity, Age, Disability, Alienage Or Citizenship Status, Ancestry, Marital Status, Creed, Genetic Predisposition Or Carrier Status, Sexual Orientation, Veteran Status, Familial Status, Status As A Victim Of Domestic Violence Or Any Other Status Or Characteristic Protected By Applicable Federal, State, Or Local Law.

The NBA is committed to providing a safe and healthy workplace. To safeguard our employees and their families, our visitors, and the broader community from COVID-19, and in consideration of recommendations from health authorities and the NBA’s own advisors, any individual working onsite in our New York and New Jersey offices must be fully vaccinated against COVID-19. The NBA will discuss accommodations for individuals who cannot be vaccinated due to a medical reason or sincerely held religious belief, practice, or observance.