TruVolt Brands - Accounts Payable Specialist

Job Description

Job Description

TruVolt Brands: Accounts Payable Specialist
$70,000 - $90,000 USD annual salary per year
Fully On-Site Role - 200 Hudson Street, Jersey City, New Jersey 07302

TruVolt Brands (a subsidiary of The FESCO Group) is looking for an Accounts Payable Specialist to join its dynamic and growing team of top professionals that manufacture and sell Walmart, Amazon 3P, DTC and B2B, state-of-the-art home, garden and landscaping equipment. Think green! Think electric and battery powered snow blowers, lawnmowers, pressure washers and chainsaws. TruVolt carries over 500 products, all the Snow Joe brands and recently acquired Jetson (which currently produces the number 1 selling e-bicycle in the US). Electric Bikes, Scooters, Hoverboards and More and Shop Joe Brands: Snow Joe®, Sun Joe®, Aqua Joe®, Auto Joe®

Our people have powered TruVolt’s mission: to disrupt historically gas-driven market sectors with top-quality, reliable, and easy-to-use innovations that are both affordable and eco-conscious, and to deliver these solutions to our customers with prime-like speed. Our team is passionate, driven, collaborative, intellectually curious, and excited about the opportunity to transform our respective industries. We strive to continuously learn, explore, experiment, and achieve results. We believe in empowering people to do their best work and provide a healthy atmosphere with ample opportunities for growth along with competitive pay, a family-like, collaborative culture and great benefits.

Job Summary:
We are seeking an experienced Accounts Payable Specialist to join our dynamic finance team. The ideal candidate will have a strong background in accounts payable processes, including three-way matching, payment applications, and vendor reconciliations. This role requires meticulous attention to detail, exceptional organizational skills, and the ability to manage multiple tasks efficiently in a fast-paced environment.
Key Responsibilities:

• Three-Way Matching: Perform daily three-way matching of invoices to purchase orders and receiving documents, ensuring accuracy and compliance with company policies.
• Payment Application: Manage daily payment applications based on bank activity, ensuring timely and accurate processing of vendor payments.
• Invoice Management: Ensure no open payments or missing invoices before the weekly disbursement meetings, addressing any discrepancies proactively.
• Disbursement Requests: Enter ASP disbursement requests and provide necessary reference numbers daily.
• AP Aging Reports: Maintain up-to-date accounts payable aging reports daily, identifying any overdue accounts for timely follow-up.
• Wire Confirmations: Update wire confirmations as requested, ensuring all information is accurate and available for review.
• Disbursement Meetings: Prepare for and participate in weekly AP disbursement meetings, providing necessary insights and updates.
• ACH/Wire Tracker: Keep the ACH/Wire tracker updated and request vendor forms as needed.
• Invoice Posting and Payment Applications: Post invoices and apply payments daily, ensuring timely processing and accurate record-keeping.
• Vendor Reconciliation: Conduct daily reconciliations for merchandise vendors, verifying balances and resolving discrepancies.
• AP Mailbox Management: Monitor the AP mailbox daily, ensuring timely responses and processing of invoices and inquiries.
• Invoice Approval: Oversee the approval and entry of invoices, maintaining an organized system for tracking.
• Auto-Debit Management: Enter auto-debit invoices daily, ensuring accuracy and adherence to company policy.
• Payment Posting: Post payments from bank activity as requested, ensuring accuracy in financial records.
• Email Communication: Respond to emails promptly, providing payment confirmations and necessary documentation to vendors.
• Tracking and Reporting: Maintain the AP team slack tracker, following up on highlighted items monthly, and providing a list of pending invoices for month-end accruals as requested.

Qualifications:

• Bachelor’s degree in finance, Accounting, or a related field preferred.
• Minimum of 5 years’ experience in accounts payable or a similar role.
• Proficient in accounting software and Microsoft Excel; experience with MS Dynamics Great Plains is a must/plus.
• Strong attention to detail and organizational skills.
• Excellent communication skills, both written and verbal.
• Ability to work independently and collaboratively in a team environment.
• Strong problem-solving skills and the ability to meet deadlines in a fast-paced setting.

Where You'll Be

• This position is in our Jersey City, NJ office and requires 4 days per week in the office.

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