Assistant Systems Administrator- Maternity Leave

Job Description

Job Description

Description: We are an all - inclusive organization joined together by a shared commitment to nurturing the potential of kids, promoting healthy living and fostering a sense of social responsibility. As a growing, mission focused, and future-oriented association of YMCAs, the Metro YMCA of the Oranges has an exciting opportunity for a highly motivated, mission-driven, candidate to join our team. **This is a maternity leave position from December 1st 2025-Mid May 2026.** Requirements:

Essential Functions:

· Responsible for all branches’ activity set up and support of software platforms in, inclusive of account management such as set up, reset of passwords, troubleshoot user error and deactivation of accounts.

· Coordination with branch teams for the setup of activities and manage the communication and resolution of issues with a focus on excellent service.

· Serve as primary Financial Assistance manager for the Association, including internal and external communications, exercising discretion to protect confidentiality of applicants and making appropriate award determinations. This role includes evaluation of confidential member information against Y eligibility criteria, and the ability to discern exceptional need requiring extra assistance. Communication skills should include diplomatic delivery.

· Primary management of staff-facing system for online support emails from staff. This includes timely reply to problem solve all questions, issues, needs and concerns. Utilize all appropriate methods of communication for a timely and highly responsive solution.

· Troubleshoot and assist with the resolution of system related problems and issues with a focus on excellent customer service.

· Support Accounts Receivable team and branch teams as needed with membership and program enrollment, including but not limited to, adjustments of fees, days attending, credits and chargebacks.

· Coordinating with supervisor, interface with ACTIVE Net technical assistance and account management teams.

· Assist with the design of training courses, maintain and deliver training protocols for staff relating to operating software.

· Analyze support tickets and communicate trends with supervisor with a focus on eliminating reoccurring issues.

· Assist with maintenance and integrity of the ACTIVE Net database.

· Support Director of Membership Software with set up of other programs as needed.

· Performs such other job-related duties as may be periodically assigned.\

Minimum Qualifications/Requirements:

• Bachelor’s degree or equivalent experience.
• Experience with SGA Pulse.
• Experience with operating software and providing support. Help desk experience a plus.
• Strong written and oral communication skills, including the ability to relate to and communicate with users at all levels of the organization in a positive, effective manner.
• Ability to train non-technical users in technical topics.
• High-level understanding of the complexities of relational databases and the intricacies of multi-dimensional functionality of operating software.
• Project management skills, particularly in the area of identifying and engaging multiple stakeholders, assessing common needs, delivering relevant feedback and delivering projects on scope and on deadline.
• Must be detail-oriented and have strong organizational skills.
• Ability to communicate in various venues within and outside of the Association, i.e., public speaking, presentations.
• YMCA experience is a plus!