Legal Assistant / Legal Administrative Assistant (transactional)

Job Description

Job Description

Frier Levitt, established in 2000, is a national boutique law firm focused exclusively on Healthcare and Life Sciences. The Firm draws on its experience representing stakeholders across the entire healthcare spectrum. In the Life Sciences, Frier Levitt has represented pharmacies of all kinds and assisted with regulatory, transactional, and litigation matters. On the Healthcare side, the Firm's clients have included large physician group practices, hospitals, hospital medical staff, ambulatory surgery centers, laboratory companies, as well as the complete panoply of ancillary service providers. Frier Levitt attorneys are licensed in numerous states. The Firm has offices in Pine Brook, NJ, and New York City.

Frier Levitt is seeking a Legal Assistant in the Healthcare Transactional/Regulatory Department in our Pine Brook, New Jersey, office .

Summary: This position will involve tasks such as phone coverage, faxing/scanning documents, calendar management and organization and management of files. Candidate must be a professional, have excellent written/verbal communication and computer skills, and be willing to handle various office duties on an as needed basis. This role requires excellent organizational skills and the ability to manage multiple tasks efficiently while providing exceptional support to our attorneys and clients. This is a new position in the firm.

The successful candidate will work in our Pine Brook, NJ, office, and may be eligible to work one day at home per week after an onboarding period of approximately 60 days.

The Legal Assistant will be responsible for:

• Corporate transactional closing assistance (will train)
• Contacting potential new clients to collect information and schedule consultation calls
• Managing attorneys' calendars, coordinating meetings and appointments; scheduling calls/meetings via Microsoft Teams
• Tracking attorney CLE credits, including scheduling CLE courses and submitting certificates of completion to the state(s); keeping records
• Organizing files received from clients
• Scanning, saving and uploading documents to our document management system (NetDocs) and utilizing Centerbase for billing, potential new clients, contact information and engagement letter monitoring
• Answering direct lines in a timely and polite manner
• Coordinating travel as necessary
• Effectively and calmly communicating with staff, attorneys and clients
• Back up other Legal Assistants when necessary

Requirements:

• Ability to coordinate work assignments, prepare legal correspondence and documents and organize and maintain files and records
• Proficiency in Microsoft Office Suite, Adobe and Docusign products; Centerbase helpful
• Excellent communication, proofreading and organization skills
• Ability to prioritize assignments and tasks
• Extremely organized, paying close attention to detail
• Excellent verbal and written communication skills
• Prior experience as an Executive Assistant may be helpful

Benefits:

Frier Levitt offers a competitive salary and a full range of benefits, including PTO (no waiting period), medical, dental, vision, 401(k) (upon eligibility to participate), life insurance, other voluntary benefits, and on-site gym.

Frier Levitt is an equal opportunity employer. The firm actively seeks diversity among its employees. The firm does not discriminate on the basis of race, color, creed, religion, sex, national origin, veteran status, mental or physical handicap or disability, age, citizenship status, alienage, ancestry, marital status, sexual orientation, gender identity, or expression, or any other criteria prohibited under applicable federal, state or local law.