Office Administrator
- Manage CEO's calendar, travel, and meeting schedules
- Handle internal and external communications; prioritize emails and calls
- Prepare reports, agendas, and executive presentations
- Serve as liaison between CEO and clients, vendors, and staff
- Track projects, tasks, and deadlines; manage special initiatives
- Maintain executive-level confidentiality and discretion
- Organize company events and coordinate industry-related engagements
- Process purchase orders and subcontractor agreements
- Prepare and process checks; maintain accurate financial records
- Assist with bookkeeping duties using QuickBooks
- Provide general personal assistance to support CEO's productivity
- Minimum 3 years of executive-level administrative experience (construction or real estate industry preferred)
- Proficiency in QuickBooks, including check processing and basic bookkeeping
- Advanced knowledge of Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
- Excellent communication, organization, and time management skills
- Proven ability to handle confidential information with professionalism
- Resourceful, self-motivated, and solutions-oriented mindset
- Bachelor's degree preferred but not required
- Weekly Pay Cycle
- Insurance Allowance
- Paid Time Off (Vacation, Sick, Holidays)
- Tuition Reimbursement & Paid Training
- Personal Tool Replacement Program
- Tech Package (Smartphone or Tablet)
- Year-End Bonus
- Company Events and Annual Trips
- Full-Time - Monday to Friday
- 8-hour day shifts (Standard Business Hours)
- Onsite at our office in Hightstown, New Jersey
- Applicants must have reliable transportation and the ability to commute daily.
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