Senior Document Control Specialist

Armand Corporation an award-winning M/WBE Construction Management firm celebrating over 34 years in the industry is seeking a full-time Senior Document Control Specialist -Engineering & Construction in all disciplines for a federal construction project related to complex rail transit and other transportation projects in NY & NJ.

The ideal candidate has a minimum of five (5) to ten (10) years of experience in records management document control and/or scheduling within an architectural engineering or construction-related environment.

This position will be full-time hybrid/on-site and will report to our Newark N J location.

JOB RESPONSIBILITIES include but are not limited to the following:

• Manage and file all incoming and existing construction documents ensuring they are properly organized version-controlled and secure.
• Serve as the task leader for document control overseeing the receipt tracking and distribution of all project documentation.
• Utilize Trimble (e-Builder) to manage all incoming design documents including confidential and privileged construction drawings.
• Log and file all construction documents and transfer finalized records to Document Control according to established procedures.
• Schedule and coordinate document reviews among the appropriate technical disciplines.
• Maintain a comprehensive database of all incoming and outgoing project documents and review activities.
• Prepare regular reports summarizing Technical Assistance Requests (TAA) received review status and pending actions.
• Upload review comments memoranda and other supporting materials to project management systems as required.
• Perform other related duties and tasks as needed.
• Other related duties and tasks as required.

QUALIFICATIONS include but are not limited to the following:

• Document Handling Expertise Proven experience managing filing and securing engineering and confidential documentation.
• Task Leadership Demonstrated experience serving as a task leader for document control including coordinating workflows maintaining accuracy and ensuring timely completion of document management activities.
• Scheduling Coordination Ability to efficiently schedule and track the review of construction documents across multiple technical disciplines.
• Experience Minimum of five (5) to ten (10) years of experience in records management document control and/or scheduling within an architectural engineering or construction-related environment.
• Communication Skills Strong interpersonal verbal and written communication skills.
• Technical Proficiency Advanced computer skills including proficiency in Microsoft Office Suite and the ability and willingness to learn and use various in-house and external platforms such as SharePoint and Trimble (e-Builder).
• Independence and Initiative Demonstrated ability to work independently manage priorities and meet deadlines with minimal supervision.
• Professionalism Strong organizational skills attention to detail and a demonstrated commitment to accuracy confidentiality and high professional standards.
• Ability to pass a TWIC and/or SWAC Background Check at High Level.
• Valid drivers license may be required depending on site location.
• Strong written and verbal communication skills.
• Must be authorized to work in the United States.
• Must be fluent in English (both written and spoken).

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Required Experience:

Manager