Executive Assistant to the Founder

Job Description

Job Description

Benefits:

• 401(k)
• Competitive salary
• Help or transport service
• Opportunity for advancement
• Paid time off
• Training & development

On-Site | NYC + Jersey City | $72,000 Salary + Performance Increase After 6 Months | Paid Vacation & Sick Time | Travel Required

The Founder Is Operating at a Level That Requires Strategic Executive Support
Organized Human LLC has crossed into seven-figure revenue and is entering its next phase of growth. As the company expands, the Founders time must be focused on leadership, strategic planning, research, and scaling the business.

This role ensures that daily operations, communication, organizational systems, administrative execution, and internal coordination run seamlessly, enabling the Founder to operate at the highest level of leadership and decision-making.

This is a high-access, high-responsibility position that works directly beside the Founder and collaborates closely with the leadership and administrative team to maintain momentum across all company initiatives.

We Dont Hire Support Staff We Build Strategic Leaders
We only consider candidates who are proactive, emotionally intelligent, aligned with our mission, and excited to grow inside a company where vision, grit, and heart matter.

What Youll Do

Executive Filtering & Communication Management

• Manage and maintain the Founders calendar, scheduling meetings, calls, and project timelines
• Monitor and manage executive email inboxes, ensuring timely and professional responses
• Draft emails, quotes, client responses, and internal communication in the Founders voice and company standards
• Review documents, proposals, and internal materials before they reach the Founder and provide summaries highlighting key decisions and action items
• Serve as a communication bridge between the Founder, leadership team, clients, vendors, and partners

Client, Vendor & Financial Coordination

• Track payments, purchase orders, discrepancies, and vendor communications
• Coordinate banking, bookkeeping, payroll coordination, tax document preparation, and administrative financial requests
• Troubleshoot portal access, vendor issues, missing documentation, or administrative delays
• Maintain accurate spreadsheets tracking vendors, clients, projects, and internal financial documentation

Systems, Organization & Documentation Oversight

• Organize and maintain the Founders digital systems, including emails, drives, folders, documentation, and workflow organization to eliminate inefficiencies
• Create spreadsheets and tracking systems for projects, prospects, internal initiatives, and business development ideas
• Create and maintain organized project folders and share with leadership teams

Administrative & Internal Operations Support

• Coordinate hiring logistics, interviews, candidate follow-ups, and internal hiring documentation
• Maintain employee records, contracts, onboarding materials, and internal HR tracking systems
• Assist in maintaining company resources such as SOPs, training materials, EOD reports, and compliance resources
• Track leadership evaluations, notes, and internal review processes

Founder Support & Operational Execution

• Coordinate travel logistics, meetings, events, and scheduling priorities
• Sit in on planning sessions, meetings, and operational discussions to help execute initiatives
• Translate Founder ideas into structured documents, plans, and action steps
• Protect the Founders time and help maintain an organized executive workflow
• Travel alongside the Founder when required and provide on-site administrative and operational support

Who You Are

• Exceptionally organized and detail-oriented
• Proactive problem-solver who anticipates needs without constant direction
• Strong written and verbal communicator capable of writing in someone elses voice
• Comfortable working in a fast-paced, entrepreneurial environment
• Emotionally intelligent, discreet, and highly trustworthy
• Experienced in executive support, administration, operations coordination, or leadership support roles (3+ years preferred)
• Motivated by growth, responsibility, and building long-term career impact

Compensation & Growth

• Starting salary of $72,000 annually
• 6-month performance review with potential salary increase to $75,000$80,000 based on demonstrated skill, ownership, and impact

This role offers strong growth potential as the company continues to scale and as trust, leadership, and operational contribution expand.

• Two weeks paid vacation and five paid sick days
• Performance-based and birthday bonuses, awarded at the discretion of the Employer
• Monthly appreciation dinners and birthday gifts
• Monthly Omni transit reimbursement provided through company-issued business credit cards for approved business travel expenses
• Direct mentorship from the Founder
• Leadership development opportunities
• Advancement opportunities within a rapidly growing company

Location
This role is primarily in-person in Jersey City. Beginning in August, the primary work location will transition to Brooklyn or Queens. This position requires flexibility to travel with the Founder as needed for meetings, projects, and company initiatives.

Schedule
Full-time, Monday through Friday, with occasional flexibility based on company needs, events, or project deadlines.

Our Core Values
Relentless Impact. Fearless Grit. Integrity That Elevates.

Organized Human is built by someone who transformed her life and now helps others do the same through the power of space, systems, and service. We dont just organize. We empower.

Ready to Grow With Purpose?
Apply now and help us bring extraordinary projects to life while supporting the next phase of Organized Humans expansion.