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Day - 08 Hour (United States of America)
Stanford Health Care is seeking a Facility Coordinator to join the Site Support Services (SSS) team. In this role, you'll support our Facility Managers and regional operations teams to ensure facilities remain safe, functional, and well-maintained across Stanford Medicine's ambulatory and administrative sites.
The SSS team ensures facilities remain operational and compliant, provides a single point of contact for building-related needs, and delivers clear communication on projects, facility impacts, and work orders. Through Property & Facility Management and Maintenance & Operations, SSS supports the spaces where patients heal and employees thrive.
As a Facility Coordinator, you'll handle service contracts and purchase orders, coordinate vendor meetings and deliverables, and assist with inspections, compliance documentation, and new site activations. You'll also help maintain facility standards, track furniture and finish inventories, prepare reports, and assist with events such as site town halls or rounds. This role is central to keeping SSS operations running efficiently and ensuring a high-quality environment across our facilities.
**This is a Stanford Health Care job.**
**A Brief Overview**
The Facility Coordinator supports the regional team with mostly desk-oriented tasks in support of operations that include but are not limited to service contract and purchase order work; ordering supplies; coordinating vendor and internal meetings and following up on vendor deliverables. The Facility Coordinator will also be responsible for documenting, coordinating and communicating facility conditions for Stanford Health Care.
**Locations**
Stanford Health Care
**What you will do**
+ Assists Facility Managers with incident response by disseminating the appropriate communication using standard communication protocols.
+ Aids Facility Managers with site inspections and related follow-ups. Coordinates with vendors and internal teams on the contract-purchase order paperwork associated with site inspections.
+ Assists with the annual generation of letters to Landlords regarding compliance with Fire Life Safety regulations; follows up on receipt of information to report to team.
+ Addresses new site activation by creating needed materials i.e. welcome packets. Organize contracting, purchasing paperwork and cost tracking for site related projects.
+ Maintains the Standards information for furniture, carpet, fabrics and finishes. Supports management of furniture inventory. Coordinates ICRA/PCRA documentation as needed.
+ Ensures financial management at the purchase order level by collaborating with Facility Managers and Business Managers. Assists with database information updates: customers, suppliers, landlords; collaborates with Lease Administration as needed.
+ Handles event coordination (town halls, CICARE rounds, HR events, Campus Council); prepares agendas.
+ Perform condition assessments of each area/facility according to standard work, including appropriate documentation and follow-up.
+ Review documentation for completeness according to standard work.
+ Document and generate reports from data electronic system.
+ Manage, update and report on status of work order calendar.
+ Works with Director, Facility Managers on financial analysis, forecasting and need assessments.
**Education Qualifications**
+ High School Diploma or GED
**Experience Qualifications**
+ 1+ years of related work experience.
**Required Knowledge, Skills and Abilities**
+ Knowledge of general practices, program, and/or administrative specialty.
+ Knowledge of and proficiency in the use of Microsoft Office Suite applications and standard office equipment.
+ Knowledge of English grammar, spelling, and punctuation.
+ Familiarity and understanding of project management principles and practices.
+ Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
**These principles apply to ALL employees:**
**SHC Commitment to Providing an Exceptional Patient & Family Experience**
_Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford's patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery._
_You will do this by executing against our three experience pillars, from the patient and family's perspective:_
+ Know Me: Anticipate my needs and status to deliver effective care
+ Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health
+ Coordinate for Me: Own the complexity of my care through coordination
**Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in** **all of** **its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.**
Base Pay Scale: Generally starting at $33.63 - $42.87 per hour
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.
At Stanford Health Care, we seek to provide patients with the very best in diagnosis and treatment, with outstanding quality, compassion and coordination. With an unmatched track record of scientific discovery, technological innovation and translational medicine, Stanford Medicine physicians are pioneering leading edge therapies today that will change the way health care is delivered tomorrow.
As part of our spirit of discovery, we also leverage our deep relationships with luminary Silicon Valley companies to develop new ways to deliver preeminent patient care.
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