Accounts Payable Manager

Job Description

Job Description

We are looking for an Accounts Payable Manager to support corporate card, employee expense, and travel program operations for a Contract position based in Upper Saddle River, New Jersey. This role partners closely with Finance, Accounting, and other business teams to maintain accurate processing, policy adherence, and responsive employee support. The ideal candidate brings a hands-on approach to reconciliations, platform administration, and process improvement while helping build a collaborative and detail-focused work environment.

Responsibilities:
• Manage the full administration of company card programs, including new card setup, account maintenance, spending limit updates, suspensions, and cancellations.
• Oversee employee expense and travel activity to confirm transactions are submitted accurately, supported with proper documentation, and aligned with internal policy requirements.
• Review reconciliations for card and travel-related expenditures, ensuring timely follow-up on exceptions, missing details, and outstanding items.
• Serve as a primary contact for employee questions related to expense reporting, travel issues, card usage, and policy interpretation, providing clear and timely guidance.
• Coordinate with travel providers and platform partners to resolve service issues, improve user experience, and support smooth travel program administration.
• Maintain and refine procedures, reference materials, and training documentation for expense workflows, card operations, and travel practices.
• Lead or support enhancements to expense and card management tools, driving stronger controls, usability improvements, and operational efficiency.
• Monitor travel rewards, credits, and points associated with corporate usage, ensuring accurate tracking and appropriate allocation.
• Deliver training to Finance, Accounting, and cross-functional teams on platform usage, travel guidelines, and expense compliance expectations.
• Promote knowledge sharing, teamwork, and consistent conduct while helping resolve issues constructively across departments.• 3–5 years of experience in accounts payable, accounting support, expense management, corporate card administration, or a related finance operations role.
• Working knowledge of NetSuite, Ramp, and expense or travel platforms such as Concur.
• Strong ability to review financial transactions, reconcile account activity, and maintain audit-ready records.
• Familiarity with invoice coding, check runs, ACH processing, and expense account administration.
• Ability to interpret company policies and apply procedures consistently while exercising sound judgment.
• Proficiency with Microsoft Office applications, particularly Excel, Outlook, and Word.
• Strong communication skills and a collaborative approach when working with employees, vendors, and internal stakeholders.
• A dependable, service-oriented mindset with attention to deadlines, process improvement, and careful conduct.