Senior Payroll Administrator
- Ensure the accurate and timely processing of weekly, bi-weekly, and supplemental payrolls, including special funding requests, tax submissions, bonuses, commissions, off-cycle payments, auditing timesheet data, and retroactive pay calculations.
- Enter and maintain all payroll system changes, including terminations, deduction and withholding changes, garnishments, and tax levies.
- Manage union payroll requirements, including accurate processing of status changes, health and welfare, pension, 401(k), fees, and payments via 32BJ’s ESS system.
- Ensure adherence to union agreements, including pay scales, shift differentials, and overtime rules.
- Conduct routine payroll reconciliations and partner with internal teams and ADP support to resolve system issues.
- Serve as the primary point of contact for payroll inquiries from employees, managers, and external auditors.
- Partner with the Sr. Director of Benefits and Compensation to manage and track disability payments and ensure appropriate payroll treatment.
- Receive, review, and respond to payroll-related correspondence, including notices from taxing authorities.
- Manage all payroll-related reporting (monthly, quarterly, annual, and ad-hoc), including internal requests, audits, and compliance filings.
- Handle employment verifications and unemployment claim responses.
- Review and ensure the accuracy of quarterly and year-end tax filings, including W-2s and 941s submitted by ADP.
- Stay abreast of all relevant employment and payroll legislation and recommend process improvements to maintain compliance.
- Support audits (internal, external, union, or government) with timely and accurate data submission.
- Maintain accurate, confidential electronic and physical payroll files in compliance with document retention laws.
- Bachelor’s Degree in Accounting, Finance, Human Resources, or related field, or equivalent combination of education and experience.
- Minimum 5 years of experience in payroll administration, preferably in a multi-entity, multi-state organization.
- Certified Payroll Professional (CPP) strongly preferred.
- Experience with ADP Workforce Now required.
- In-depth knowledge of federal and multi-state payroll and tax regulations.
- Experience working with union payrolls; familiarity with Local 32BJ preferred.
- Proficiency in Microsoft Excel (e.g., pivot tables, v-lookups) and Microsoft Office Suite.
- Experience handling payroll in a hospitality, real estate, or property management environment a plus.
- Demonstrates reliability by consistently meeting deadlines, maintaining confidentiality, and ensuring the accuracy of payroll processing without the need for close supervision.
- Proven ability to manage multiple priorities in a deadline-driven environment with accuracy and attention to detail.
- High level of integrity and confidentiality in handling sensitive employee data.
- Strong interpersonal and communication skills; ability to communicate technical concepts in a clear and concise manner.
- Excellent problem-solving skills and ability to troubleshoot issues independently.
- Strong customer service orientation and ability to build trust with employees and managers.
- Demonstrated ability to interpret and apply labor laws, wage & hour regulations, and union agreements.
- Comfortable working independently but also thrives in a collaborative team environment.
- Process improvement mindset with the ability to identify and recommend more efficient workflows.
- 9 Hour Daily Shift Monday-Thursday; 4 hours Friday
- Monday through Friday in the Lakewood, NJ Office
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