Executive & Office Support Specialist
Our client is a privately held real estate acquisition and management firm, owning the full real-estate life cycle from acquisition of assets to day-to-day property operations. They lead with creativity, teamwork, and provide an exceptional experience to its tenants, well above industry standards. With a strong track record of meticulous maintenance of its properties and impeccable financial health, our client provides a strategic long-term vision of growth, prosperity, and expansion. Position Overview
Our client, a fast-growing company in the commercial real estate/investment space, is seeking a versatile Executive & Office Support Specialist. This multi-functional role combines reception responsibilities, executive-level administrative support, and light office management. While the role touches several areas, the primary focus is supporting the executive team and ensuring smooth daily operations.
Location: East Hanover, NJ
Employment Type: Full-Time, Onsite
Salary: $80,000–$100,000 USD/Annually
Key Responsibilities:
- Serve as the first point of contact for the office, greeting visitors and managing incoming calls and emails professionally.
- Provide high-level administrative support to the CEO and other executives, including calendar management, scheduling, travel coordination, and correspondence.
- Draft, proofread, and manage documents, presentations, and reports.
- Assist with special projects, meeting coordination, and executive follow-ups.
- Handle confidential information with discretion and professionalism.
- Manage light office operations, such as ordering supplies, coordinating maintenance, and keeping the office organized.
- Proactively identify ways to improve administrative processes and workflow.
Qualifications:
- Proven experience supporting C-level executives or in administrative office roles.
- Strong organizational, multitasking, and time management skills.
- Excellent written and verbal communication skills.
- High level of discretion, judgment, and professionalism.
- Comfortable working across multiple functions with flexibility and adaptability.
- Proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools.
The published salary range is used as a guide to provide prospective candidates with a level of compensation that is competitive with today’s market. The salary range for this position is a good faith estimate that allows for flexibility to align with various levels of experience, education, and performance. EEO Statement
Topaz HR is an Equal Opportunity Employer, and we do not discriminate on the basis of race, color, religion, gender, national origin, age, disability, or any other status protected by applicable law. We value and are committed to creating an inclusive environment for all employees.
Please Note: Topaz HR is conducting this search on behalf of one of our clients. The employer's name will be disclosed during the interview process, and all hiring decisions will be made directly by the client.
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