Assistant to Human Resources Coordinator

Job Description

Job Description

Overview
We are seeking a dedicated and detail-oriented Assistant to our Human Resources Coordinator to join our dynamic team. The ideal candidate will play a crucial role in supporting various HR functions, including talent acquisition, employee relations, and benefits administration. This position requires strong communication skills, a solid understanding of employment and labor laws, and the ability to manage multiple projects effectively. If you are passionate about human resources and eager to contribute to a positive workplace culture, we encourage you to apply.

Duties

• Assist in creating and updating employee handbooks and HR policies.
• Manage the full recruitment cycle, including creating and posting job descriptions, screening resumes, and scheduling interviews with potential candidates.
• Facilitate the on boarding process for new hires, ensuring all paperwork and training are completed accurately.
• Conduct employee orientation sessions to ensure new hires are well-integrated into the company culture.
• Manage employee evaluations and performance management processes to support talent development. Assist with the annual employee review process.
• Administer benefits programs and assist employees with inquiries regarding benefits administration.
• Ensure compliance with FMLA, OSHA regulations, and other employment laws while maintaining accurate records.
• Support change management initiatives by facilitating communication between management and employees.
• Collaborate with management on strategic planning and organization design efforts to boost employee morale and engagement..
• Maintain HRIS databases for efficient workforce management and data collection.
• Provide administrative support for payroll processing using systems such as ADP or Paychex.
• Handle conflict management issues with professionalism and discretion.
• Help develop and implement a comprehensive workplace violence plan.
• Coordinate and track mandated training programs, including sexual harassment and other compliance-related courses.
• Maintain accurate records of employee paid time off (PTO) and sick leave.
• Perform other HR-related tasks as needed to support the HR Coordinator.

Requirements, Skills & Qualifications

• Previous experience in an administrative or HR support role is a plus or Bachelor’s degree in Human Resources Management or related field preferred.
• Proven experience in human capital management, talent acquisition, and employee relations.
• Familiarity with employment & labor law principles, including FMLA and workers' compensation regulations.
• Strong project management skills with the ability to prioritize tasks effectively.
• Proficient in Microsoft Office Suite.
• Excellent communication skills, both written and verbal, with a focus on interpersonal relationships.
• Excellent organizational skills and a strong attention to detail.
• Experience with data entry, social media management for recruitment purposes, and administrative tasks is essential.
• Knowledge of performance management systems and training & development practices is a plus.
• Ability to handle confidential information with discretion and professionalism.
• A proactive and positive attitude with a willingness to learn.
• Ability to work collaboratively within a team environment while also being self-motivated.