Operations Administrative Assistant

Job Description

Job Description

IVI RMA North America network of state-of-the-art fertility practices in the United States, is currently seeking an Operations Administrative Assistant. This is a full-time position Monday-Friday 8:30am-4:30pm in our Basking Ridge, NJ offices.

Job Purpose: The Operations Administrative Assistant enhances the effectiveness of the Operations Department by providing information management support, by implementing administrative systems, procedures, and policies, and by monitoring Department projects. This is a responsible position that works independently, with minimal instruction or supervision.

Essential Functions and Accountabilities:

• Welcomes guests, vendors, consultants, etc. by greeting them in person or on the telephone; answers or refers inquiries.
• Coordinate travel and logistics for operation team
• Attend meetings and take notes with follow up items flagged
• Assists in maintaining schedules and organization of meetings
• Maintains on-going administrative files for vendors and projects

• Assist in HIPAA duties as requested

• Create power point or excel documents as requested for the department
• Support with entering data into systems to support procurement team
• Maintain the master key system
• Respond to all operational emergency situations in order to resolve any incident, which could potentially harm personnel, patients, and/or visitors.
• Maintain an internal communication climate and network that promises open, accurate, timely, and two-way exchange of information, ideas and concerns.

Academic Training:

• Associate’s degree – preferred, but work experience acceptable

Position Requirements/Experience:

• Minimum 5 years’ relevant work experience

Technical Skills:

• Computer skills; word, excel, power point and email – required

• Knowledge of office procedure and office machines (i.e., computer, fax, copier, etc.).

IVI-RMA offers a comprehensive benefits package to all employees who work a minimum of 30 hours per week.

• Medical, Dental, Vision Insurance Options
• Retirement 401K Plan
• Paid Time Off & Paid Holidays
• Company Paid: Life Insurance & Long-Term Disability & AD&D
• Flexible Spending Accounts
• Employee Assistance Program
• Tuition Reimbursement

About IVIRMA Global:

IVIRMA is the largest group in the world devoted exclusively to human Assisted Reproduction Technology. Along with the great privilege of providing fertility care to our patients, IVIRMA embraces the great responsibility of advancing the field of human reproduction. IVIRMA Innovation, as one of the pillars of IVIRMA Global, is a renowned leader in fertility research and science. Check out our websites at: &

EEO
“IVIRMA is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: IVIRMA is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at IVIRMA are based on business needs, job requirements and individual qualifications, without regard to race, color, religion and/or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. IVIRMA will not tolerate discrimination or harassment based on any of these characteristics. IVIRMA encourages applicants of all ages.”