Autism Registry Assistant

Job Title: Administrative Assistant

Location: Mountainside (MTN)

Department Name: Autism

Req #: 0000204186

Status: Hourly

Shift: Day

Pay Range: $18.00 - $25.00 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview:

The Autism Registry Assistant is a role for individuals who thrive in structured, detail-oriented environments and excel at ensuring accuracy and consistency in repetitive tasks. This role involves processing autism registrations, maintaining compliance with state regulations, and supporting families through effective communication and resource coordination. The position aligns with a person with the ability to focus on detailed work and approach tasks methodically.

Qualifications:

Required:

• HS Diploma
• Proficient in data management tools, including Microsoft Excel and electronic medical records like Epic
• Experience in data entry, healthcare coordination, or administrative roles

Preferred:

• Bachelor’s degree
• Knowledge of autism diagnoses and related care pathways

Scheduling Requirements:

• Monday – Friday
• 9:00am – 5:30pm during training. Option to start earlier once training is complete.

Essential Functions:

• Accurately complete New Jersey Autism Registration Information Forms using information from Epic and other databases, ensuring a systematic and thorough approach
• Regularly notify families of the registration process mail
• Input and validate child registration details in the BDARS system, ensuring all required fields are completed
• Log registration details and communications in Epic, including registry IDs and contact history, keeping records up to date and accessible for the team
• Work closely with the Autism Social Worker to ensure families receive timely referrals and additional resources
• Keep Excel spreadsheet files updated and accurately reflect the current registration status
• Review and cross-check patient records during monthly audits to ensure all eligible children are registered and receiving appropriate referrals
• Run monthly reports in Epic to identify newly diagnosed children with autism and verify registration status, ensuring no patient is overlooked
• Ensure all registrations comply with New Jersey Department of Health regulations
• Handle sensitive patient information. Maintain strict confidentiality and securely discard completed forms.
• Other tasks as assigned by Autism Program Coordinator or other related CSH management.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees’ physical, emotional, financial, personal, career, and community wellbeing. These benefits and resources include, but are not limited to:

• Paid Time Off including Vacation, Holidays, and Sick Time
• Retirement Plans
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Disability and Life Insurance
• Paid Parental Leave
• Tuition Reimbursement
• Student Loan Planning Support
• Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Community and Volunteer Opportunities
• Discounts Through our Partners such as NJ Devils, NJ PAC, and Verizon
• ….and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

RWJBarnabas Health is an Equal Opportunity Employer