HR & Business Operations Assistant
Job Responsibilities
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Responsible for Invoice Processing and reconciliation ensuring invoices are accurately recorded, processed, and paid in a timely manner from multiple areas of the HR business.
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Point of contact for all HR vendor managers, fielding inquiries on invoice receipt, payment dates, and reconciliation reports.
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Understanding of basic procurement functions including Purchase Order Requisitions.
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Reporting responsibilities; Comparing purchase orders to budget amounts and reconciled invoices, terms of payment, and other charges.
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Understanding of basic accounting functionality including monthly close activities including Accruals and Journal Entries.
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Preparation of HR benefit files for headcount allocation and payment submission.
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Establish and maintain partnerships with HR Vendor managers and finance department.
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Record retention and assistance for audit testing.
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Ability to learn and apply HR practices, policies, and procedures and maintain confidentiality and handle sensitive information.
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Ability to clearly communicate with HR partners and Corporate Finance in email and reports.
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Excellent knowledge of Microsoft Office Software with advanced skills in Excel. Requires ability to learn and use various HR systems and data sources such as SAP/HR module. Knowledge of Ariba and Catalyst.
Requirements
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Bachelor's degree in Human Resources.
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Ability to handle multiple priorities.
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Strong verbal and written communication skills.
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Experience with applicant tracking systems a plus.
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Must have strong knowledge of Word and Excel.
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Must be organized, high-energy, and have a strong attention to detail.
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