Payroll Specialist

Job Description

Job Description

Key Responsibilities:

• Process weekly and bi-weekly payroll across multiple divisions.
• Upload and validate payroll files within UKG and supporting systems.
• Review and reconcile timekeeping data including overtime, production pay and adjustments, manage time and labor dashboards, and resolve timecard exceptions.
• Apply retroactive adjustments and process off-cycle payrolls as needed.
• Process one-time payments, incentive bonuses, and special compensation payments.
• Ensure proper taxation, deductions, garnishments, and benefit withholdings.
• Assist in processing employee transfers between companies or division within the payroll system.
• Set up and maintain employee arrears balances.
• Process payroll adjustments related to deductions, loans, and other employee withholdings.
• Administer and review third-party sick pay and disability payments.
• Ensure compliance with federal, state, and local payroll and wage laws.
• Maintain separation of duties and payroll internal controls.
• Prepare certified payroll reports and submit to government agencies when required.
• Support audit requests and maintain payroll documentation.
• Prepare and distribute payroll reports for management and accounting teams.
• Support company payroll tax adjustments and corrections as needed.
• Assist with quarterly and year-end filings including W-2s.
• Support in documenting payroll SOPs and workflows.
• Handle payroll related inquiries in a timely and professional manner.
• Support timekeeping system validation and troubleshooting.
• Partner with HR on onboarding, offboarding, employee changes, and policy updates impacting payroll.
• Maintain confidentiality and secure handling of employee information.

Qualifications:

• Associate’s or Bachelor’s degree in Accounting, Finance, HR, or related field preferred.
• 5+ years of payroll processing experience (multi-state preferred).
• Strong understanding of payroll practices, labor laws, and compliance requirements.
• Experience with payroll platforms (UKG is a plus).
• Strong Excel (pivot tables, lookups, data validation) and data entry skills.
• Experience with payroll reconciliations and reporting.
• High level of accuracy, attention to detail, analytical and organizational skills.
• Ability to manage confidential information.
• Excellent communication and problem-solving abilities.

Work Environment:

• Works closely with HR and Finance teams.