Litigation & Estate Administration Paralegal - Legal Coordinator

Job Description

Job Description

We are seeking a highly organized and motivated Litigation & Estate Administration Paralegal / Legal Coordinator to support our expanding litigation and elder law practice.

This role is ideal for a candidate with prior New Jersey litigation experience who enjoys managing cases, communicating with clients, maintaining organization across multiple matters, and working closely with attorneys in a collaborative boutique firm environment.

The position offers substantial growth opportunities and exposure to both litigation and estate/elder law matters.

What We Offer

• Collaborative and supportive boutique firm environment
• Meaningful and sophisticated legal work
• Direct mentorship and training from experienced attorneys
• Opportunity for long-term professional growth and increased responsibility
• Exposure to both litigation and estate/elder law matters
• Competitive compensation based on experience

$80,000 - $95,000 yearly DOE

• Assist with the management of litigation and estate administration files from intake through resolution
• Draft pleadings, motions, discovery responses, correspondence, and other legal documents
• Maintain accurate case notes and updates within the firm’s case management system
• Coordinate with courts, clients, medical providers, experts, opposing counsel, and carriers
• Assist with New Jersey E-Courts filings and litigation deadlines
• Organize and maintain client files, discovery materials, and medical records
• Schedule hearings, depositions, meetings, and deadlines
• Help ensure timely communication and follow-up across active matters
• Work collaboratively with attorneys and staff to keep files progressing efficiently

• 2–5 years of New Jersey litigation experience preferred
• Familiarity with NJ E-Courts filing system required
• Strong organizational, communication, and time-management skills
• Ability to manage multiple priorities in a fast-paced environment
• Experience with litigation case management and document drafting
• Experience in personal injury, probate, estate litigation, or elder law is a plus, but not required
• Proficiency with Microsoft Office and case management software
• Paralegal certificate and/or bachelor’s degree preferred, but not required for experienced candidates

Willis Law Group LLC and sister firm Willis Injury Law LLC are growing boutique law firms based in Hackensack, New Jersey, serving clients throughout New Jersey and New York in the areas of estate and probate litigation, elder law, estate administration, guardianships, Medicaid planning, and plaintiff’s personal injury litigation.

Our firms are committed to providing sophisticated legal representation with a personalized, client-centered approach. We pride ourselves on maintaining a collaborative and supportive work environment where team members are encouraged to grow professionally and take meaningful ownership of their work.