Administrative Coordinator

Job Description

Job Description

Description:

Construction-Environmental Administrative Coordinator
TTI Environmental, Inc. (TTI)

Location: Moorestown, New Jersey (In-Person)

TTI Environmental, Inc. is seeking a Construction-Environmental Administrative Coordinator to support the environmental construction and contracting group. This is an in-person position at our Moorestown, NJ office. The ideal candidate will have experience in administrative support for construction or environmental contracting projects.

Administrative Coordinator Position Responsibilities

The Administrative Coordinator will manage pre-construction activities, contracts, procurement, subcontractor coordination, reporting, expense management, and project closeout for TTI’s Construction and Contracting Division. Key duties include:

• Contracts document management
• Management of project drawings and specifications
• Vendor and supplier setup and commitments
• Subcontractor contracts management
• Transitioning projects from pre-construction to the management team
• Site access and security clearance processing
• Completing regulatory filings and reports
• Client invoice preparation, payment applications, and value schedule development
• Proposal and bid document management
• Organizing and scheduling project kickoff and departmental meetings
• Contract change management
• Managing surety requirements, closeout, and reporting
• Generating monthly project reports
• Managing employee training and certifications
• Verifying payment applications
• Providing project closeout documents (e.g., warranties, O&M manuals, closeout reports)
• Assisting with onboarding and support for new staff
• Other duties as assigned

Administrative Coordinator Skills and Qualifications

• Highly motivated, quick learner, and proactive team member with a positive attitude
• Experience with ProCore Construction Management Software preferred
• High proficiency in Microsoft Office Suite and Adobe
• Strong problem-solving skills with the ability to make independent decisions
• Ability to manage multiple assignments in a fast-paced environment
• Exceptional organizational and time-management skills with strong attention to detail
• Excellent verbal and written communication skills, capable of engaging with peers, clients, and leadership

Administrative Coordinator Benefits

• Matching 401(k) retirement plan
• Health, dental, vision, and life insurance
• Flexible spending accounts
• Paid safety training
• Paid professional certification and licensing fees
• Competitive compensation
• Paid time off, including holidays and sick time

Compensation: $50,000 - $58,000 annually, commensurate with credentials, knowledge, and experience.

TTI is an Equal Opportunity Affirmative Action Employer.