Construction Project Administrative Coordinator
Job Description
Job Description
Benefits:
- Health insurance
- Paid time off
- Training & development
Key Responsibilities
- Coordinate permitting processes with local municipalities and track permit status
- Schedule and confirm inspections, communicate with building departments, and ensure project compliance
- Arrange and follow up on material deliveries to job sites, warehouses, or storage
- Pick up or drop off materials, documents, or checks as needed to support field operations
- Maintain accurate and organized project documentation: contracts, change orders, permits, RFIs, etc.
- Track and log project timelines, subcontractor paperwork, and COIs
- Assist with subcontractor communication, scheduling, and on-site logistics
- Create and distribute internal and client-facing reports, updates, and meeting notes
- Support preparation of payment applications, draw schedules, and invoicing documentation
- Set up and maintain project folders and documentation logs using SERVPRO systems
- Provide general administrative support to project teams including scheduling, document formatting, and correspondence
- 3+ years of administrative or coordinator experience in construction, restoration, or a similar field
- Strong organizational skills and the ability to keep multiple tasks moving forward
- Knowledge of permitting, inspection processes, and construction project workflows
- Proficiency in Microsoft Office Suite; experience with Xactimate, Buildertrend, or similar tools is a plus
- Excellent communication skillswritten and verbalwith both customers and internal teams
- Able to multitask in a fast-paced, deadline-driven environment
- Valid drivers license and reliable transportation (for running local errands or job-related pickups)
- Ability to lift and load construction supplies and transport materials to and from worksites as needed
- Professional, dependable, and solution-oriented mindset
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