Operations Assistant

Operations Assistant

Location: Moonachie, NJ
Starting Pay: $23hr
Status: Temp to hire, start ASAP

Responsibilities

• Serve as the front desk receptionist by greeting all visitors professionally, determining needs, and connecting them with the appropriate team member
• Provide complex administrative and clerical support to the Plant Manager and Human Resources, including composing and typing letters, memos, newsletters, and other correspondence
• Prepare and maintain reports such as technical, operational, and status reports related to plant operations and HR programs
• Keep the office running smoothly by maintaining supply inventory, coordinating vendors, designing and maintaining filing systems, and ensuring the office is organized, clean, and customer ready
• Manage calendars and event schedules, coordinate incoming and outgoing mail and packages, and support general office logistics
• Coordinate meeting resources including scheduling meetings, reserving rooms, arranging A/V needs, ordering lunches, and preparing materials
• Act as a key contact for vendors supporting associate uniforms, vending, and other office/plant supplies
• Support the Steering Team with administrative tasks and cross-train into additional functions as needed
• Support recruiting, onboarding, and separation processes, including requisition intake, data entry, scheduling hourly interviews, collecting evaluations, creating offer letters, and tracking completion of onboarding and compliance paperwork
• Schedule pre-employment requirements as needed, including physicals, audiograms, and drug screens (as applicable)
• Support termination processes by tracking and ensuring completion of required termination checklists
• Process, verify, and maintain personnel action documentation including staffing, recruitment, training, grievances, performance evaluations, classifications, and leaves of absence
• Enter and maintain accurate data in HR and operations systems with a high level of confidentiality and attention to detail
• Explain general terms and conditions of employment to associates and department representatives and support new employee orientation and compliance training completion
• Lead the Activity Team by coordinating associate engagement events end-to-end, including planning, scheduling, and leading meetings
• Maintain plant and office bulletin boards to ensure information is current and legally compliant
• Perform other related duties as needed to support business objectives

Qualifications

• High school diploma or equivalent required; associate degree in business administration or related field preferred
• 3 years of administrative experience required (HR or plant/operations support experience preferred)
• Bilingual Spanish highly preferred
• Expert proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and ability to learn new systems quickly
• Strong written and verbal communication skills with a professional demeanor
• Ability to manage multiple priorities in a fast-paced environment with excellent organization and time management
• Demonstrated ability to work independently, exercise initiative and judgment, and handle confidential information with maturity
• High attention to detail for reporting, documentation, and data entry

Essential Functions

• Must be able to remain in a stationary position for extended periods of time while performing administrative and computer-based work
• Must be able to constantly operate a computer and other office productivity machinery such as a copier, printer, and phone system
• Must be able to frequently communicate with associates, vendors, and leadership and must be able to exchange accurate information in these situations
• Must be able to occasionally move about the facility to support meetings, events, and office operations
• Must be able to move and transport supplies and equipment for meetings and events, including lifting up to 50 pounds as needed

Work Environment

• Primarily an indoor office and plant setting; may occasionally move throughout the facility to support meetings, events, and operational needs
• Work near others and often share the same workspace
• Occasionally exposed to sounds and noise levels that may be distracting or uncomfortable in a plant environment
• May occasionally need to reach, bend, or position self to set up meeting spaces and transport supplies

Schedule

• Monday to Friday, 8:00am to 5:00pm
• Full time, temp to hire
• In-person interviews required
• Additional hours may be required based on business needs

Background Check and Drug Screening

To the extent permitted by law, passing consumer (drug screening and/or background check) report inquiries may be necessary for employment purposes

About Us

We are proud to be an equal opportunity employer and celebrate our employees’ differences, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, Veteran status, or any other protected classes. Must be eligible to work in the United States for any company without sponsorship. By entering my mobile number and submitting this application, I give my express written consent to receive text messages from, or on behalf of, I.K. HOFMANN USA, Inc. at the mobile telephone number provided for employment-related communications, notices, and updates, including via an automatic telephone dialing system. Consent is not required. Standard message and data rates may apply. Reply STOP to opt out. For California residents, please see our Employee & Applicant Notice at Collection & Privacy Policy for additional California-specific information here

We may use an Automated Employment Decision Tool (AEDT) to assist with initial prescreening; we provide required advance notice and a published bias-audit summary here