Assistant Vice President, Payroll

Job Title: Assistant Vice President

Location: System Business Office

Department Name: Payroll

Req #: 0000218693

Status: Salaried

Shift: Day

Pay Range: $175,000.00 - $270,000.00 per year

Pay Transparency:

The above reflects the anticipated annual salary range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview:

The AVP, Payroll supports the organization in maintaining a safe and legally compliant work environment. She/he/they will be responsible for managing day-to-day functioning of the Payroll department. The AVP oversees the organizational and administrative functions of the Payroll Office, including decision making on issues and operational processes and manage the rollout of all current and future payroll projects. She/he/they will oversee accurate payroll processing and tax compliance. This role requires strong collaboration with stakeholders in all areas of the organization. This position will support the leadership team in directing the payroll strategies for the organization. This individual must demonstrate the combination of business acumen, functional knowledge, and ability to influence others.

Qualifications:

• Bachelor’s Degree in Finance, Accounting or other related field required.
• Master’s Degree preferred.
• Certified Payroll Professional (CPP) preferred.
• Minimum of seven to ten (7-10) years’ proven, progressive experience in payroll management in a complex academic medical center or multi-hospital system.
• Experience with ADP and UKG is highly preferred.

Essential Functions:

Leadership, Staff Management and Organizational Strategy

• Promotes and supports a working environment consistent with the values-based culture of RWJBarnabas Health
• Provides value-based supervision, support, and guidance to direct reports; identifies and creates leadership and professional development opportunities for direct reports
• Leads the payroll operations in planning, coordinating and executing policies, procedures and strategies within the department
• Partners with Senior Leadership and other stakeholders to achieve strategic objectives through successful implementation/completion of strategic initiatives

Daily Operations

• Oversee the tax filings in accordance with local and federal law. Monitor tax updates and ensure all tax tables are up to date and all employee tax records are accurate and paid in a timely manner
• Oversees all benefits deductions and garnishments are accurately processed and reconciled each month
• Comply with all local, state, and federal laws regarding finances, payroll, wage and hour, tax filings, best practices and reporting
• Oversees payroll function to include payroll processing and reconciliation and developing policies and procedures. Expert Payroll knowledge required
• Ensures accurate and timely payment of employees
• Leads the overtime processes for all regularly budgeted employees in an accurate and timely manner
• Evaluate the payroll systems’ internal control and procedures and recommend changes as needed to ensure the safeguarding of assets; identify and initiate appropriate accounting procedures to prevent or correct errors or irregularities
• Coordinate workflow and procedures
• Create and generate weekly, monthly quarterly and yearly reports
• Update policies and procedures in accordance with payroll guidelines
• Work with state and federal agencies as appropriate to include Unemployment, Department of Labor as necessary
• Other duties as assigned the CFO

Data Integrity & Confidentiality

• Has the overall responsibility for the timely entry, updating, and data integrity for all activities of the Payroll Office
• Updates system information and performs other system work as necessary.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees’ physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered,

high-quality academic medicine in a compassionate and equitable manner, while delivering

a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

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RWJBarnabas Health is an Equal Opportunity Employer