Administrative Assistant
Job Description
Job Description
We are looking for a motivated Administrative Assistant to join an organization for a long-term onsite opportunity. This role is ideal for someone who enjoys keeping office operations organized, supporting order and documentation workflows, and building a long-term career within a growing company. The position offers a hands-on environment where you will work across administrative support, reporting, fulfillment coordination, and vendor-related activities.
Responsibilities:
• Manage daily administrative tasks that keep office operations running smoothly, including general clerical support and front-office coordination.
• Respond to incoming calls, direct inquiries appropriately, and provide helpful information to internal and external contacts.
• Enter and maintain accurate records for orders, purchase orders, and other business documents within company systems.
• Prepare, review, and organize shipping paperwork to support timely and accurate product fulfillment.
• Generate routine reports and distribute updates that help the team track operational activity and priorities.
• Assist with fulfillment-related processes by coordinating documentation, status updates, and internal follow-up.
• Monitor vendor-related information, maintain organized tracking details, and help ensure records remain current and complete.
• Support administrative tasks tied to department changes and evolving operational needs as the business grows.
• Prior experience in an administrative assistant, office support, receptionist, or similar clerical role.• Comfortable handling inbound phone calls while maintaining a detail-focused and customer-focused approach.
• Strong data entry skills with close attention to detail and accuracy.
• Proficiency with Microsoft Office applications and the ability to learn internal business systems quickly.
• Confident working in a fast-paced onsite office environment with shifting priorities.
• Strong organizational skills and the ability to manage multiple tasks efficiently.
• Clear written and verbal communication skills for working with team members, vendors, and customers.
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