HR Coordinator

Job Description

Job Description

Position Value Proposition

The HR Coordinator provides essential administrative and operational support for the HR function. This role assists with day-to-day processes across onboarding, employee data management, recruitment coordination, policy administration, and general employee support. The position works closely with HR leadership to ensure consistent, accurate, and timely execution of HR activities across the organization.

• Provides administrative support for HR programs, processes, and initiatives.

• Assists with maintaining and updating HR policies, procedures, and the employee handbook.

• Coordinates new-hire onboarding, prepares new-hire packets, schedules orientation, and ensures required documentation is completed.

• Processes employee status changes, terminations, and updates in the HRIS; maintains personnel files and employee data integrity.

• Supports recruitment efforts by posting jobs, scheduling interviews, communicating with candidates, and assisting with background checks.

• Helps track performance management activities and ensures documentation is collected and stored accurately.

• Assists with employee relations documentation, exit interviews, and follow-up tasks as directed by HR leadership.

• Maintains organizational charts, employee directories, and internal HR communications.

• Generates routine HR reports and supports audits and compliance tasks.

• Ensures HR practices align with federal, state, and local employment laws and supports compliance documentation.

• Provides general HR support to employees and supervisors while maintaining confidentiality and professionalism.

• Bachelor’s degree in HR or related field preferred; equivalent experience considered.

• 1–3 years of HR experience or administrative experience with HR exposure preferred.

• Working knowledge of basic HR processes and employment practices.

• Strong attention to detail and ability to maintain accurate records.

• Solid judgment, discretion, and ability to handle confidential information.

• Strong communication skills, written and verbal.

• Customer-service mindset with the ability to support employees at all levels.

• Proficiency with MS Office Suite.

• Ability to travel up to 25%

• Bilingual (English/Spanish) preferred but not required.

• Customer Focus – Responds promptly, builds rapport, and supports employees and managers with professionalism.

• Integrity & Trust – Maintains confidentiality, communicates honestly, and handles sensitive matters responsibly.

• Time Management – Handles multiple priorities, meets deadlines, and stays organized in a fast-paced environment.

• Interpersonal Savvy – Works effectively with individuals at all levels and adapts communication as needed.

• Problem Solving – Identifies issues, gathers information, and escalates appropriately when needed.

• Drive for Results – Follows through, completes tasks accurately, and supports departmental goals.

• Bachelor’s degree in HR, Business Administration, or related field preferred.

• 1–3 years of HR or administrative support experience, or a combination of education and experience that prepares the individual for this role.

• Regular use of MS Windows, Word, Excel, PowerPoint, Outlook.

• HRIS experience preferred (ADP, Kronos, MS Dynamics AX, or similar systems).

This role operates in a professional office setting with occasional travel through industrial/fabrication areas. Standard office equipment, including computers, phones, and photocopiers are used daily. Reasonable accommodations available for individuals covered under the ADA.