WLM-2026-1H Administrative Assistant 3 - Hourly

Open to: General Public
Work Week: Up to 40 hours per week (Up to 944 hours max per fiscal year)
Salary: $25 per hour
Opening Date: 1/27/2026
Closing Date: 2/10/2026
Existing Vacancies: 1

Program/Location
Department of Environmental Protection
Watershed and Land Management
Resilience, Engineering & Construction
Coastal Engineering
1510 Hooper Avenue
Toms River, NJ 08753

Scope of Eligibility
Open to applicants who meet the requirements below.

Description
Assists the head of a Bureau or Service in a state department, institution, or agency by performing and coordinating administrative support services: does other related work.

Specific to the Position
Draft, edit, and track the execution of Simple Sending Plans, Project Partnership Agreements, and State Aid Agreements while reviewing budgets and resource allocations. Review office operations and standard operating procedures (SOPs) and recommend process improvements, including the use of new technologies, improved workflows, and enhanced data sharing. Represent AD as needed. Align DEP priorities. Create, track, and ensure completion of HARP actions. Create and track expenditures such as blankets, O&M costs, capital expenditures, cost-shares and mortgages, and associated funding sources. Create digital distributions. Schedule meeting with outside agencies. Track workflows and associated tasks for various project completions from inceptions through closeout.

Preferred Skill Set
Ability to draft, edit, and track agreements, plans, and related documents. Knowledge of office operations, with the ability to recommend process improvements. Ability to align work with DEP priorities and represent office leadership as needed. Strong organizational, communication, customer service, and coordination skills, including scheduling meetings. Proficiency with Microsoft Outlook, Excel, and Word.

Requirements
Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience.

Five (5) years of professional experience in a business or government agency providing administrative support services and/or coordinating work activities.

OR

Possession of a bachelor's degree from an accredited college or university; and one (1) year of the above-mentioned professional experience.

NOTE: "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.

NOTE: All U.S. degrees and transcripts must be from an accredited college or university. All foreign degrees and transcripts must be evaluated for accreditation by a recognized evaluation service by the closing date of this posting. Failure to provide documentation may result in ineligibility.

License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

Benefits
TES / Hourly employee benefits include:

• Earned Sick Time*

*Pursuant to the State/Department's policy, procedures, and/or guidelines.

SAME Applicants
If you are applying under the NJ SAME program, your supporting documents (Schedule A or B letter) must be submitted along with your resume by the closing date indicated above. For more information on the SAME program, please visit SAME Program , email [email protected] , or call CSC at (609) 292-4144 and select Option #3.

Veteran's Preference
To qualify for New Jersey Veteran's Preference/status, you must establish Veteran's Preference through the Department of Military and Veteran's Affairs. Please submit proof of your Veteran's Preference along with your resume as indicated. For more information, please visit

Residency
All persons newly hired on or after September 1, 2011, have one year from the date of employment to establish, and then maintain principal residence in the State of New Jersey subject to the provisions of N.J.S.A. 52:14-7 (L.2011, Chapter 70), also known as the “New Jersey First Act”.

Authorization to Work
Selected candidates must be authorized to work in the United States per the Department of Homeland Security, United States Citizenship, and Immigration Services regulations. NOTE: The State of New Jersey does not provide sponsorship for citizenship to the United States.

Equal Opportunity Employment
The State of New Jersey seeks to increase the richness and diversity of its workforce, and in doing so, become the employer of choice for all people seeking to work in State Government. To evaluate the effectiveness of our efforts to attract and employ a diverse workforce, applicants are asked to voluntarily answer a few brief questions on the NJ Affirmative Action Information Form . All information is considered confidential and will be filed separately with the agency's affirmative action officer. This information will not be part of your application for employment and will not be considered in any hiring decision.

DEP Notices of Vacancy have a 4:00 p.m. deadline on the closing date. When filing for these opportunities, please be sure to have your letter of interest and credentials sent electronically before 4 p.m. on the closing date.

The New Jersey Department of Environmental Protection is an Equal Opportunity Employer and is committed to inclusive hiring and a diverse workforce. We strongly encourage people from all backgrounds to apply. Accommodations under ADA will be provided upon request.