Administrative Support Coordinator

Job Description

Job Description

Where Support Begins

Are you an organized, service-oriented professional who is interested in working in a mission-driven environment? Circle of Care is seeking an Administrative Support Coordinator to serve as the welcoming face of our agency and to assist in ensuring smooth day-to-day operations.

About Circle of Care

Circle of Care believes every child and family has the ability to succeed. Our model of care, the Wraparound Philosophy, is family-driven, culturally competent, and community-based. Using both formal and informal supports, we build on the strengths of the family to develop positive outcomes.

We Value: Our Employees, Family as Equal Partners, Service Excellence, Family Voice & Choice, Diversity of Cultures, Individual Strengths, and Community Collaboration

Our Vision: Success...One Family at a Time

What You'll Do

You will be a support resource for staff and visitors, helping them feel welcome in our office and supported over the phone. From answering phone calls and sorting mail, to assisting the Office Operations team with administrative and clerical tasks, you will help our staff support those we serve: the youth and families of Passaic County.

Key Responsibilities :

• Front Desk and Communication Support: Welcome visitors, screen/direct calls, receive deliveries, manage mail and faxes, and coordinate with service providers for office repairs.
• Administrative and Office Management: Maintain staff lists and mailbox assignments, monitor inventory of office supplies, manage car keys, and assist with meeting setups and general office tasks. Curate content for the agency news board, obtain vendor work orders, and assist other departments as needed.
• Care Manager Support: Assist with enrollment, transitions, no-contact processes, chart updates, and uploading relevant documents (e.g., Individual Service Plans, court orders).

Why Join Us?

We offer:

• A collaborative, inclusive, and welcoming team culture with room to grow your skills in communication, coordination and problem-solving
• An opportunity to support vulnerable youth and families
• A workplace that celebrates diversity and community engagement
• An excellent benefits package including medical, dental, vision, 401(k), wellness benefits, and generous paid time off (PTO)

What We're Looking For

• High school diploma or GED is required
• At least 1 year of office or administrative experience
• Proficiency with MS Office tools (especially Outlook, Excel, and Word)
• Dependable, organized, and able to multitask and prioritize in a team environment
• Clear and professional verbal and written communication skills

Schedule & Compensation

This is a non-exempt, full-time position

Hourly pay rate is between $19.13 to $25.82

If this sounds like the right opportunity for you, apply today!

Please fill out our initial 3-minute, mobile-friendly application which must include resume with cover letter telling us why you are the best candidate for this role .

We look forward to meeting you!

Circle of Care is an equal opportunity employer. We honor diversity and are committed to creating a culture that embraces all.