Accounting/Payroll Specialist

Full-time

Description

Accounting/Payroll Specialists - Moorestown, NJ office

The perfect c andidate will focus primarily on Payroll processing and some general accounting tasks. Additionally, you will be the primary contact for all related benefits programs and coordinate the recruitment of new employees. The ideal candidate will be able to prioritize their work with excellent efficiency, have high-level analytical skills, and function in collaboration with the team. The successful candidate will have at least three years of experience in payroll and general accounting areas and a good familiarity with benefits and human resources issues. The Staff Accountant will report to and work closely with the Manager of Accounting.

Payroll Responsibilities include:

• Enter newly hired employees into our Deltek Vantagepoint and Paylocity software. Ensuring appropriate supporting documents are received.
• Enters and maintains all benefits and misc. deductions, direct deposit data, tax data, title changes, and rate changes.
• Process bi-weekly payroll by reviewing time sheets, entering and or updating pay-period data (salary changes, deductions, etc.), reviewing payroll registers for accuracy, and resolving any issues before submission.
• Audits Timesheets for payroll processing, ensuring completion and accuracy. Work closely with managers to ensure timecards are completed on time.
• Assists employees concerning Paid Time Off Policy, and Payroll Inquires.
• Assist with invoicing and collections and other special accounting functions as needed,
• Keeps abreast of, communicates changes to, and ensures compliance with all applicable Federal, State, and district laws, policies, and regulations, including all multi-state tax rates and basic knowledge of retirement system changes.
• Creates and prepares various HR and payroll reports using Deltek Vantagepoint and /or Paylocity (i.e., overtime, accruals, and headcount).

Requirements

Accounting Responsibilities

· Posting daily cash receipts

· Tracking client retainer balances

· Reconciling Client Accounts Receivable

· Assisting with monthly/quarterly closing cycle

· Back up for Billing Department

· Support the accounting department with various projects as needed

HR Responsibilities include:

• Assists with the recruitment process by working with the Manager of Accounting and hiring managers on vacant positions, collecting and presenting resumes, screening selected candidates, scheduling interviews, and extending job offers.
• Assists in the onboarding/ offboarding process including scheduling first day and orientation, setting up new employee access and workstations, facilitates the termination process with separation procedures, equipment returns and exit interview.
• Maintain employee files and HRIS database. (Paylocity)

Escalates issues to the Manager of Accounting concerning, but not limited to, terminations, leaves of absence, compliance, and all other HR matters as they arise.

Qualifications and desired skills:

• 3 years’ experience in preparation, processing, and maintenance of payroll function and benefits administration.
• Associate’s degree in accounting or Business Management preferred.
• Excellent interpersonal and communication skills, and attention to detail.
• Ability to work in a team environment and be accountable, collaborative, and trustworthy.
• Must remain flexible and handle multiple priorities in a fast-paced environment.
• Problem-solving skills and resourceful thinking.
• Possess a high level of privacy and confidentiality; and
• Highly proficient in Microsoft Office.

Salary Description

50-60