Secretary to the Director of Educational Support Services

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MEDFORD TOWNSHIP PUBLIC SCHOOLS

Medford, New Jersey

SECRETARY TO THE DIRECTOR OF EDUCATIONAL

SUPPORT SERVICES

12 month position

The Medford Township Public Schools seeks a twelve month Secretary to the Director of Educational Support Services. The successful candidate should possess the following:

• High school diploma; college level and/or secretarial experience/training desirable.
• Proof of United States citizenship or legal resident alien status.
• Required criminal history background check.
• Knowledge of automated office equipment, office procedures, and experience with Google platforms.
• Excellent organizational and record keeping skills.
• Strong oral and written communication skills.
• Demonstrate the ability to develop effective working relationships with staff, parents, and administrators.
• Must be able to multi-task and.or prioritize, with attention to detail, in a fast-paced work environment
• Confidentiality required to process student/staff documents and records.
• Basic knowledge of special education procedures and IEPs.
• Alternatives to the above qualifications may be considered by the Board of Education, as they deem appropriate and/or necessary.

REPORTS TO : Director of Educational Support Services

JOB GOAL:

To provide strong clerical supports that assist the Director and ESS department with job related tasks so that he/she may devote maximum attention to improving the overall instructional support programs. The position requires that the secretary be sensitive to others needs and maintain confidentiality and a collaborative and positive working environment at all times.

PERFORMANCE RESPONSIBILITIES:

• Process incoming correspondence and facilitate all office communications including oral, written, telephone, fax, e-mail, etc.
• Send parent notifications of meetings and evaluations results.
• Process referral, assist in formatting evaluation documents upon receipt or request from the Child Study Team, and provide all documents required for meetings.
• Maintain all student special education records in accordance with department and state guidelines.
• Work collaboratively to ensure the accurate and timely completion of required state reports.
• Inputs and maintains data into the special education computerized management system in compliance with the NJ Special education code and serves as a point person to troubleshoot difficulties with the database. This includes participating in online webinars to remain up to date on revisions, as well as preparing statistical reports and lists.
• Coordinates the organization of the summer services and transportation needs.
• Maintains files associated with Health Services and complete nursing reports and other duties, as required.
• Complete parent notifications for HIB investigations and complete state reports for HIB programs and training.
• Maintains the confidentiality of all information associated with the position.
• Performs all other tasks as identified by the Director to support the overall assignments of the Office of Educational Support Services.

TERMS OF EMPLOYMENT:

The Secretary to the Director of Educational Support Services shall be employed on a twelve (12) month contract pursuant to the Agreement between the Medford Education Association and the Board of Education.

Except as negotiated, the information contained in this is a Board of Educational Guideline and may be changed at any time due to MTPS needs. Further, this does not constitute a written employment contract.

DEADLINE: December 20, 2025

Posted: December 10, 2025

Job Type: Full-time

Pay: $44,599.00 - $61,662.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• While we accept applications through Indeed, our official employment site, will provide you a better opportunity to share your experiences and potential for employment. We strongly suggest you take the time to complete the application on that site.

Work Location: In person