Administrative Assistant

Job Description

Job Description

Administrative Assistant — Full Time

SMS-USA | 783 East Main St., Bridgewater, NJ 08807

Hours: 8:00 AM – 4:30 PM | Reports to: General Manager

Industry: Robotics and Automation (Storage Solutions Marketplace)

Position Overview:

SMS-USA is seeking a highly organized and detail-oriented Administrative Assistant to support our operations within the fast-paced robotics and automation industry. This role is ideal for someone with strong experience in administrative tasks, QuickBooks, and inventory reconciliation.

Key Responsibilities:

· Manage accounts payable and accounts receivable in QuickBooks

· Perform daily reconciliation of inventory records, ensuring accuracy across systems

· Create and manage purchase orders, invoices, and packing slips

· Support customer and vendor communications (phone/email)

· Maintain organized digital and physical filing systems

· Coordinate incoming and outgoing shipments

· Assist with order tracking and follow-up with vendors

· Generate reports for management as needed

· General office support and administrative tasks

Requirements:

· 2+ years of administrative experience, preferably in a technical or industrial environment

· Proficiency with QuickBooks (required)

· Experience in inventory reconciliation or stock tracking

· Must have experience using Microsoft 365 (including Outlook, Word, Excel, and Teams)

· Strong written and verbal communication skills

· High attention to detail and time management

Preferred Qualifications:

· Familiarity with light manufacturing, warehouse, or automation environments

· Experience using inventory or ERP systems beyond QuickBooks

· Ability to manage multiple priorities with minimal supervision

Compensation & Benefits:

· $24–$27 per hour, based on experience

· Paid time off and holidays

· Opportunities for growth in a small but innovative company

You’ll play a vital role in keeping our operation running smoothly, ensuring financial accuracy and operational reliability as we grow our presence in the automation and storage solutions sector.