​ Finance & Operations Administrator

Job Description

Job Description

Private Counseling Practice

Location: Hybrid Hours: Part-time (5-10 hours/week, flexible)

Compensation: Paid- $16/hr

About the Practice

We are a growing private counseling practice dedicated to providing high-quality, client-centered mental health care. Behind the scenes, strong financial and operational systems are essential to supporting clinicians and ensuring the practice runs smoothly. We are seeking a motivated individual with a Finance or Accounting background to gain hands-on experience in the financial operations of a healthcare practice.

Position Overview

This position is ideal for a college student majoring in Finance, Accounting, Economics, or a related field who wants real-world exposure to bookkeeping, financial administration, and money flow management in a small business healthcare setting. The employee will work closely with the practice owner and administrative team on backend financial and operational tasks.

Key Responsibilities

• Assist with bookkeeping and financial record organization

• Support accounts payable and accounts receivable tracking

• Help monitor and organize cash flow and revenue streams

• Assist with expense tracking and financial reporting

• Support tax preparation by organizing documents and records

• Help maintain financial systems and spreadsheets

• Assist with backend administrative tasks related to billing and operations

• Identify opportunities for improved financial efficiency and organization

Qualifications

• At least be currently enrolled college student majoring in Finance, Accounting, Economics, Business, or a related field

• Strong attention to detail and organizational skills

• Comfortable working with numbers, spreadsheets, and financial data

• Proficient in Excel or Google Sheets (QuickBooks experience a plus, but not required)

• Ability to handle confidential information with professionalism and discretion

• Self-motivated, reliable, and eager to learn

What You’ll Gain

• Hands-on experience with real financial operations in a private healthcare practice

• Exposure to small business finance, taxes, and money flow management

• Mentorship from a practice owner and insight into entrepreneurial healthcare

• Resume-building experience in a professional setting

• Potential for long-term or expanded role based on performance

How to Apply

Please submit a resume and a brief statement of interest describing your major, career goals, and availability below