Accounting Associate

Job Description

Job Description

Position Summary

The Bookkeeper is responsible for supporting the day-to-day accounting operations of a title insurance company. This role focuses on accounts payable, cash management, transaction processing, recordkeeping, and administrative accounting functions. The ideal candidate is highly organized, detail-oriented, and capable of maintaining accurate financial records in a fast-paced environment.

Essential Duties & Responsibilities

Accounts Payable

• Receive, review, and process vendor invoices.
• Ensure invoices are coded appropriately and routed for approval.
• Prepare vendor payments in accordance with company policies.
• Maintain vendor records and supporting documentation.
• Respond to vendor inquiries and assist with resolving payment issues.

Cash Management

• Record daily cash activity.
• Assist with depositing checks and monitoring incoming payments.
• Maintain records of outstanding checks and deposits.
• Support daily bank account monitoring and reporting.

Revenue Processing

• Assist with recording daily revenue activity from title production systems.
• Verify transaction reports and supporting documentation.
• Maintain revenue tracking schedules as directed by management.
• Support the accounting team with operational reporting needs.

Administrative Accounting Support

• Maintain organized accounting files and electronic records.
• Assist with gathering documentation for audits and regulatory requests.
• Prepare reports and schedules as requested by management.
• Support accounting process improvement initiatives.
• Ensure compliance with company policies and procedures.

General Support

• Serve as a liaison between operations and accounting regarding invoice and payment inquiries.
• Assist with special projects as assigned.
• Perform other bookkeeping and administrative duties as needed.

Qualifications

• Associate's degree in Accounting, Finance, or related field preferred.
• 2+ years of bookkeeping, accounts payable, or accounting support experience.
• Experience in title insurance, real estate, escrow, or a professional services environment preferred.
• Proficiency in Microsoft Excel and accounting software (NetSuite experience preferred).
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.

Preferred Experience

• Accounts payable processing.
• Bank reconciliations.
• Multi-location or multi-entity organizations.
• Title insurance or real estate transaction environments.

Key Success Metrics

• Timely processing of invoices and payments.
• Accurate maintenance of accounting records.
• Timely completion of assigned reconciliations and schedules.
• Strong document retention and audit readiness.
• Positive working relationships with vendors and internal teams.

Reports To: Controller
Department: Accounting & Finance
Employment Type: Minimum 30hrs

Experience:

• Oracle: 1 year (Required)

Work Location: In person