Administrative Assistant III

Job Description

Job Description

Original Job Title: Executive Driver
Department: Office of President, North America.

Job Purpose:
Serve as the Executive Driver for the President, North America, by providing safe, secure, and timely ground transportation in and around the New Jersey, Pennsylvania and New York Metropolitan area.
Provide various other services as required to support the mission of the Office of the President, ensuring safety, confidentiality and security.

Major Accountabilities
Coordinates, manages and provides ground transportation and logistical support for the President, North America. Maintains close collaboration with the Presidents Executive Team.
Delivery of safe, secure, and uninterrupted ground transportation for the President. Other country leadership members may require / use the service upon request.
Advance monitoring of local traffic conditions for travel areas and frequent destinations in and around the New Jersey, Pennsylvania and New York Metropolitan areas to ensure uninterrupted transfers.
In coordination with Corporate Security, develop, implement, and assess ground transportation contingency plans in response to corporate crises scenarios. Rehearse incident responses across a range of scenarios, in alignment with Crisis Management procedures and competent authorities where required.
Support the preparation of travel security risk assessments (for travel routes and venues) as well as the arrangement of proportionate control and personal protection measures within the areas of travel.
Maintain a travel log and/or other documentation as required, to ensure compliance with company finance requirements.
Maintenance of -owned vehicle(s) ensuring they are serviced, licensed, and kept roadworthy in a condition befitting an executive-level passenger. Ensuring that all equipment within that vehicle is in good operational condition and any necessary inspections are up to date.
Plan and manage the through-life procurement (from acquisition to divestment) of -owned vehicles and equipment used for executive transport in line with procurement guidelines. Maintain respective inventories and plans of expenditure.
Identify, plan, and manage training activities to maintain currency and personal expertise in functional core competencies, including (but not limited to):
Advanced defensive/evasive driving and legal requirements while driving.
Incident response, emergency planning and communications procedures.
Medical first aid.
Relevant professional certifications.
Key Performance Indicators
Indicate key facts and figures.
Ensures the safe, timely and precise day-to-day transportation for the President, North America and others as directed.
Takes the initiative to evaluate risks on a regular basis to ensure route selection is logical, rational, and safe.
Demonstrates flexible availability to align and accommodate the schedule of the President, North America. Responds to unanticipated changes in plan/or direction without hesitation.
Impeccable professional behaviors in all interactions. Acts with confidence, restraint, and professionalism in the event of an emergency.
Maintains strict confidence in all matters related to the position. No loss/leaks/compromise of sensitive or confidential conversation, documentation & material, (verbal, electronic or hard copy).
Demonstrates maturity in day-to-day business, understanding the need for urgency without overreaction.
Maintains assigned vehicle(s) in the highest possible standards of safety and appearance.
Ensures that licensing related to driving is maintained and always in good standing.
Develops transportation service contingency plans. Tests, document and communicate these plans to ensure seamless service in the event of absence.
Champions the Code of Conduct and Values & Behaviors in all aspects of the role.
Ideal Background

Education
Advanced driver training, defensive driving required. CPR, First Aid, & AED certification required or be willing to obtain the certification.

Languages
Fluency in English essential; Knowledge of other languages a plus.

Experience and Skills
Minimum 5 years professional driving experience required. Possess excellent driving skills in a variety of conditions.
Requires the highest level of integrity with the ability to keep confidence.
Knowledge of the NJ, NY and Eastern PA area roadways and routes or ability to acquire such knowledge quickly.
Possess a valid, active Drivers License with an impeccable driving record.
Strong communicator, with an ability to engage and influence stakeholders at every level.
Resilient and adaptable, with the ability to manage multiple priorities in a fast-paced environment. Ability and Willingness to work long, varied, and unpredictable hours, including on weekends.
Must have a clean, pressed, and polished professional appearance. May be at times required to wear formal business attire.
Demonstrate professional & culturally sensitive work ethics.
Must pass an extensive background and drug screening.