Philanthropy Operations Assistant Days FT

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Position Summary

Working under the supervision of the Director, Philanthropy Operations & Prospect Management, the Assistant, Philanthropy Operations provides administrative support to the Philanthropy Operations Team as directed by the Director. The Assistant, Philanthropy Operations works in tandem with the Coordinator, Systems Information for day-to-day gift processing operations and ensuring data health and accuracy. The position also assists with prospect research operations, as well as duties associated with special purpose fund management. A professional and polished demeanor is necessary for occasional correspondence and management of confidential and sensitive information. Independent judgment is required to plan, prioritize and organize a diversified workload. This is Full-Time position offering outstanding perks and benefits. Work schedule will be Mon-Fri, 10 am - 6 pm. Occasional attendance to evening and/or weekend meetings and events is required.

Principal Duties & Responsibilities

• Prepares gift batches for processing and reconciliation.
• Processes daily gift acknowledgment letters, including exporting from Raiser's Edge database, creating mail merges, printing, proofing and tracking letters, scanning signed letters, printing envelopes, prepping them for mail and updating the database.
• Tracks, exports and prepares monthly pledge reminders from the Raiser's Edge database in a similar process to the gift acknowledgement letters. Updates Raiser's Edge records.
• Provides backup to the Coordinator, Systems Information, in entering gifts into the Raiser's Edge database and producing daily gift reports.
• Produces regular exported reports in the areas of donor recognition, special purpose fund activity, and prospect research.
• Assists in coordination of special purpose fund records, disbursement, donor reporting schedules and reconciliation with the Finance Office.
• Coordinates meetings and prepares all correspondence and reports for the Director as directed.
• Maintains records and files as directed.
• Serves as backup for general office duties.
• General administrative assistance to the Director.
• Other duties as assigned.

Education, Knowledge, Skills & Abilities Required

• Bachelor's Degree preferred.
• Proficient in Microsoft Office applications, especially Word and Excel.
• Strong verbal and written communication skills.
• General familiarity with nonprofit operations, a plus.
• Familiarity with any kind of database or constituent relationship management system, a plus.
• Familiarity with Raiser's Edge and other Blackbaud products, a plus.
• Ability to communicate effectively and interact with donors, other external constituencies and all levels of the Health System community.
• Ability to work in a team environment.
• Solid grammar and proofreading skills.
• Excellent organizational skills.

Englewood Health, one of New Jersey's leading hospitals and healthcare networks, delivers nationally recognized inpatient and outpatient care through its hospital and network of physician practices, urgent care centers, and imaging centers. Englewood Hospital, founded in 1890, consistently earns high marks for clinical excellence and patient safety. It is recognized as a 2022-23 Best Regional Hospital by US News & World Report, holds the Leapfrog Hospital Safety Grade ‘A' (spring 2025), and was named a Leapfrog Top Teaching Hospital (2022). Englewood Hospital is nationally recognized for nursing excellence, earning a fifth consecutive designation by the Magnet Recognition Program in 2021. The Englewood Health Physician Network—a coordinated network of more than 600 office-based and hospital-based providers—offers primary care, specialty care, and urgent care at more than 140 locations in five counties across northern New Jersey. Areas of clinical excellence offered by the health system include cardiac surgery and cardiac care, cancer care, orthopedic surgery, primary care, spine surgery, vascular surgery, and women's health, as well as bloodless medicine and surgery and minimally invasive robotic surgery. Englewood Health's focus on health equity and population health encompasses outreach to underserved communities to enhance individual and public health, prevent disease, support lifelong wellness, reduce the burden of mental health challenges and substance use disorders, and meet the cultural, social, and holistic needs of specific populations. With its high-quality, culturally sensitive inpatient care, outpatient services, and community health and wellness programs, Englewood Health delivers a healthcare experience that puts patients at the center.