Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Lead to support financial operations for an organization in Warren, New Jersey. This 6-month contract position is ideal for someone who can manage high-volume invoice processing, maintain accurate payment records, and help ensure timely disbursements. The role will work closely with internal stakeholders to code expenses correctly, process payments through multiple methods, and uphold strong accounting controls.

A/P Lead Responsibilities:

• Review, code, and enter vendor invoices accurately while aligning charges with the appropriate accounts and cost centers.

• Process accounts payable transactions from receipt through payment, ensuring invoices are approved, recorded, and scheduled within established timelines.

• Execute payment activities including ACH transactions and check runs while maintaining accuracy and proper documentation.

• Reconcile payable records, investigate discrepancies, and resolve issues with vendors or internal teams in a timely manner.

• Support employee expense processing through Concur Expense, verifying submissions for completeness, policy compliance, and correct accounting treatment.

• Maintain organized financial records and audit-ready documentation for invoices, approvals, and payment activity.

• Communicate with vendors and business partners to answer payment inquiries, address exceptions, and improve the flow of payable information.

A/P Lead Requirements:

• Hands-on experience in accounts payable, including invoice processing and vendor payment administration.

• Strong knowledge of account coding and the ability to assign expenses accurately across general ledger categories.

• Experience coding invoices in a high-volume or deadline-driven environment.

• Familiarity with ACH payments, check processing, and related payment controls.

• Working knowledge of Concur Expense or a similar expense management platform.

• High attention to detail with solid organizational and recordkeeping skills.

• Ability to communicate clearly and collaborate effectively with finance staff, employees, and vendors.