Purchasing Assistant

Job Description

Job Description

The Company

Midas Chain, known as the premier jewelry manufacturer in the U.S. and worldwide, sells exclusively to the jewelry trade. Midas began as a family business 40 years ago, with expert craftsmanship marked as the company’s keystone. Our jewelry quality is paired with our commitment to creating genuine client relationships uniquely tailored to each jeweler. We proudly work in collaboration with mom-and-pop shops, national retailers, and everyone in between. We offer competitive benefits including generous company contribution toward employee Medical, Dental, Life and LTD plans. Additional benefits include, Vision, 401K/Profit Sharing with employer contribution, PTO, Paid Sick Leave and company paid Holidays.

About the Role:

The Purchasing Assistant at MIDAS CHAIN INC plays a crucial role in supporting the procurement team within the wholesale trade industry. This position is responsible for assisting in the acquisition of goods and services necessary for the company’s operations, ensuring timely and cost-effective purchasing decisions. The role involves maintaining accurate records of purchase orders, supplier communications, and inventory levels to facilitate smooth supply chain management. The Purchasing Assistant collaborates closely with the Planner, vendors and internal departments to resolve any discrepancies and optimize purchasing processes.

Responsibilities:

• Assist in preparing and processing purchase orders and requisitions accurately and promptly.
• Communicate with suppliers to obtain quotes, confirm order details, and track deliveries.
• Maintain and update purchasing records, databases, and inventory reports to ensure data accuracy.
• Coordinate with warehouse and finance teams to verify receipt of goods and resolve any discrepancies.
• Support the procurement team in vendor evaluation and maintaining positive supplier relationships.
• Monitor inventory levels and alert the Planner to potential shortages or overstock situations.
• Assist in preparing reports related to purchasing activities and cost analysis.
• Other duties as assigned.

Minimum Qualifications:

• High school diploma or equivalent required; associate degree or higher in business or related field preferred.
• Two years' experience in a purchasing or procurement role within the wholesale trade industry, fine jewelry industry a plus.
• Basic understanding of purchasing and inventory management principles.
• Proficiency in Microsoft Office Suite, with proven skill in advanced Excel.
• Strong organizational skills with attention to detail.
• Effective communication skills, both written and verbal.
• Ability to work independently, be self-motivated and experience working in a cross-functional environment.

Preferred Qualifications:

• Familiarity with procurement software or enterprise resource planning (ERP) systems, SAP a plus.
• Knowledge of supply chain management concepts.
• Ability to analyze data and generate purchasing reports.
• Customer service experience to manage supplier relationships effectively.